Procurement Operations Support (Contract) Remote

Position: Procurement Operations Support (Contract) 

Mode: Contract - long term 

Location: Remote

About the Role

We are seeking a detail-oriented and highly organized Operations Support Specialist (Contract) to join the team. This role is responsible for supporting financial operations, including invoice and purchase order management, American Express reconciliation, and procurement processes. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced environment.

Key Responsibilities:

Invoice & Purchase Order Support

• Monitor shared inbox daily for escalations from Accounts Payable regarding invoice and purchase order discrepancies.
• Collaborate with Accounts Payable, Procurement, and Business Units to resolve payment processing issues.
• Navigate Workday Financials to locate supplier records, invoices, purchase orders, and related data.
• Follow a provided escalation matrix to ensure timely and accurate resolution of issues.

American Express @ Work Reconciliation

• Provide guidance to employees on requesting and registering new Amex cards.
• Distribute resources and instructions for expense reconciliation.
• Troubleshoot declined transactions using the Amex @ Work Recon bot.
• Adjust cardholder credit limits as needed (daily/weekly).
• Support over 130 cardholders with miscellaneous account needs.
• Conduct monthly reconciliation:
• Download and review ~700 transactions.
• Verify budget codes, receipts, spend categories, and descriptions.
• Follow up with cardholders for missing information.
• Submit final reconciled file to Accounts Payable on a set schedule.

Procurement & Financial System Support

• Approve low-dollar requisitions for office supplies in Workday Financials (weekly/monthly).
• Close purchase orders in Workday Financials as needed (quarterly).

Required Skills & Qualifications:

• Proficiency in Microsoft Outlook and basic Excel functions.
• Experience with Workday Financials, including the ability to:
• Locate suppliers, requisitions, invoices, and purchase orders.
• Run reports and close POs.
• Familiarity with American Express @ Work Reconciliation tools.
• Strong organizational skills and attention to detail.
• Ability to monitor and respond to emails promptly and follow issues through to resolution.

 Pay Rate Range: $35-$42 per hr (Depending on Experience)

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at talent@nextSource.com.

What nextSource Provides:

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare
• Voluntary STD & LTD | New York Life
• 401(k) Retirement Planning | Fidelity
• Discount Program

*You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis. Your coverage will be effective on the 1st of the month following 60 days of employment.