Senior Administrative Assistant

Summary

You are a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment. You're known for your responsiveness, your ability to anticipate needs, and your calm, friendly presence. You are early in your career and looking to grow in a company that values integrity, collaboration, and thoughtful execution. You're looking for a place where your work contributes to a high-impact team and where you can learn something new every day.

About Guidewire
Guidewire delivers an industry-leading software platform trusted by Property & Casualty (P&C) insurers worldwide, enabling them to innovate, engage, and grow efficiently. Guidewire is the proven market leader with 500+ customers across 40+ countries. Our integrated solutions unify digital engagement, core processing, analytics, and AI to transform the P&C insurance industry.

The Opportunity
We’re looking for an organized and professional Senior Administrative Assistant to support Guidewire’s Sales and Solution Alliances leaders. The ideal candidate will play a central role in keeping business operations and activities organized, on track, and progressing for the Executives and their teams. This may include calendar and travel coordination, expense reporting, light project and program support, and meeting logistics. You’ll collaborate with leaders across functions and work closely with other executive assistants across Guidewire. This is an excellent opportunity for someone early in their career, eager to learn, and ready to play a central role in supporting a dynamic and high-performing marketing team. We seek someone with a growth mindset who will take ownership of this role.

Job Description

Responsibilities:

• Manage multiple calendars proactively, coordinate travel and meeting arrangements, and prepare and track expense reports.

• Coordinate internal and external meetings with stakeholders, manage both onsite and offsite internal meetings, and ensure seamless handling of all logistical details.

• Handle catering, book meeting rooms, and coordinate with stakeholders to organize meeting agendas for team meetings.

• Utilize Google Workspace for daily tasks, including Google Slides for internal department meetings, Google Forms to gather inputs, and Google Sheets to format data.

• Work collaboratively amongst departments to execute non-disclosure agreements. This would include being the point of contact for DocuSigns when requested

• Responsible for developing and managing sales sponsorships and charitable donations, including creating purchase orders.

• Maintain confidentiality and integrity while working on sensitive projects

• Regularly support executives across multiple time zones in the US and Canada, and globally as needed, adapting to their varying needs

• Primarily support four GVPs and two VPs.

• Partner with the Senior Executive Assistant to ensure reciprocated coverage during PTO

• Create Purchase Orders for software, events, charitable donations, consulting, and other various purchases needed.

• Support additional short-term projects as needed.

• At Guidewire, we foster a culture of curiosity, innovation, and responsible use of AI—empowering our teams to continuously leverage emerging technologies and data-driven insights to enhance productivity and outcomes.

 

Qualifications:

• 3-5 years of experience in an administrative or coordinator role, ideally in a corporate or fast-paced environment.

• Excellent written and verbal communication skills.

• Highly organized, detail-oriented, and responsive.

• Proficient with Google Workspace, Zoom; experience with Concur or similar travel/expense platforms is a plus.

• Ability to learn new technologies as needed to perform assigned tasks successfully. Proficiency with Salesforce, Google Suite, Concur, DocuSign, and Coupa is a plus

• Comfortable managing competing priorities and working independently.

• Able to travel to events 5%-10% of the time

• At Guidewire, we foster a culture of curiosity, innovation, and responsible use of AI—empowering our teams to continuously leverage emerging technologies and data-driven insights to enhance productivity and outcomes.

The US base salary range for this full-time position is $62,000 - $94,000 . Your base pay will depend on your experience, skills, education, training, and location among other factors. All full-time positions or part-time roles working 30 hours or more a week at Guidewire are eligible for benefits that support their health and well-being including health, dental, and vision insurance, paid time off, and a company sponsored retirement plan. In addition, some roles may be eligible for the annual company bonus plan, commissions, and/or long term incentive awards which are contingent on a variety of factors including, but not limited to, company and employee performance.

Disability Accommodations and Guidewire’s Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to Accommodations@guidewire.com. If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, e-mail Accommodations@guidewire.com to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.