Administrative Aide III

• Assist the Section Manager with the administrative duties of the Section. Also provide administrative support to the overall Division.
• Utilize the computer and/or other automated equipment in generating memoranda, letters, reports and other related documents. 
• Independently determine and prioritize assignments to ensure deadlines are met.  
• Maintain knowledge of various software used in job performance.
• Utilize the Electronic Timesheet System, manages Section timesheets and checks for proper hours, codes, overtime reports, signatures and leave requests.
• Maintain office accounts, including periodic reports of expenditures (i.e. drawn down schedules), arrange for travel and accommodations, submit forms related to travel, and perform purchasing functions such as ordering supplies, reviewing SAP vendors’ list for in-County based businesses, obtaining quotes, preparing purchase orders and credit card requests, and using County issued purchasing card (p-card) to make approved purchases.  
• Processe invoices for payment.
• Assist the Section Manager in maintaining an appointment calendar and coordinate appointment dates, and times with various attendees ensuring appointment compatibility and reserves conference room.
• Maintain working knowledge of Division files and retention schedules to facilitate accurate filing of Section and/or Division materials and mandatory regulatory compliance records.
• Use approved and courteous telephone techniques in answering incoming telephone calls. 
• Receive and greet visitors.
• Willingly, cooperatively and dependably perform tasks which may not be specifically in this position description, but which are typically within the general occupational level associated with this class.

Minimum Qualifications

• Associates degree from an accredited College or University in Business Administration or Secretarial Science.

• Successful completion of probationary period of nine (9) months at the Administrative Aide II level; or one (1) year of advanced diverse and/or technical clerical experience which involved working with the public, office management and operational details.

An equivalent combination of education, experience and training which provides the required knowledge, skills and abilities may be considered.

• At least three (3) years of serving in a role that required coordination and communication with multiple sections within a large agency or organization.
• Ability to take initiative and exercise sound judgment.
• Ability to communicate clearly, concisely, and effectively; listen effectively and share information.
• Ability to manage competing priorities in a fast-paced environment, while quickly adapting to changing priorities with professional composure and demeanor.
• Ability to address inquiries in a responsive and thorough manner, with a willingness to ensure that all necessary information has been obtained and to ask any follow-up questions that may be necessary.
• Ability to foster and approach tasks with a team-focused mentality and the ability to successfully and fruitfully engage with coworkers with a wide variety of work styles and skill sets.
• Strong attention-to-detail and organizational skills.
• Demonstrated ability to be flexible and adaptable to change.
• Advanced experience with Microsoft 365 Office applications, including proven strength in the use of spreadsheets, database and presentation applications, including Microsoft Excel, Word, Outlook and PowerPoint and One Drive and SharePoint.  

Salary Range Transparency: The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: April 30, 2026. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: 3500 Brown Station Rd, Upper Marlboro, MD 20774

Conditions of Employment: Upon selection, the candidate must (where applicable): 

• Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties. 
• Possess and maintain a valid driver's license.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:  Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
 
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS:  If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice.  Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace