Administrative and Legislative Affairs Coordinator

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George’s County Office of Finance is currently seeking qualified applicants to fill an Administrative and Legislative Coordinator, (Administrative Assistant II) grade G21 position, in the Administration Division.

About the Position

This position is a highly responsible professional and administrative position providing key support to the Office of Finance. The incumbent performs a variety of work assignments requiring the use of independent judgment, action and initiative. Projects are assigned by the Special Assistant to the Director and Executive Leadership. This position will require significant collaboration with other finance employees, county agencies, internal and external partners. 

About the Agency

The Office of Finance is dedicated to maximizing available resources and delivering creative and innovative financial services to a wide range of internal and external customers of the County. The Office of Finance:

-Controls all cash and investments to assure maximum safety, liquidity and yield.
-Collects all revenues and receipts due to the County, including property taxes.
-Conducts tax sales to collect delinquent property taxes.
-Processes and/or monitors payments to vendors, employees, or other payees for goods, services, and other liabilities.
-Processes biweekly payroll for 6,000 employees and monthly payroll for 2,000 retirees.
-Certifies availability of funds for payment of liabilities and obligations.
-Maintains system of accounts and records for all financial transactions.
-Reports results of financial operations using established reporting standards and methods.
-Facilitates annual financial audit process.
-Supports the legislative process - including composing and reviewing draft resolutions and bills, esp., those involving complex financial issues.

• Liaise with staff in the Office of Procurement on contract and procurement needs.
• Monitor and track contract expiration dates, renewals, and approval status. 
• Obtain required documentation from current and prospective vendors. 
• Draft and submit procurement-related documents. 
• Serve as the Office’s Legislative Liaison. 
• Analyze the operational and fiscal impact of State and County legislation impacting the Office. 
• Draft and submit fiscal impact statement and legislative comment forms on behalf of the Office. 
• Track the status of legislation, including hearing dates, points of discussion, and official votes. 
• Assist with the implementation of new legislation operationally impacting the Office. 
• Provide administrative support to the County’s Fair Election Fund Commission. 
• Serve as the primary point of contact for internal and external customers for inquiries and concerns regarding the County’s public campaign financing program. 
• Draft reports analyzing the impact and reach of the County’s public campaign financing program. 
• Monitor the Fair Election Fund balance and public contributions; project expenditures to assist the Commission in determining annual funding requests. 
• Schedule, attend, and provide administrative support to Fair Election Fund Commission meetings. 
• Coordinate educational and outreach activities, including the development and distribution of marketing materials, to promote increased awareness and understanding of the Fair Election Fund program. 
• Serve as a point of contact for public information inquiries. 
• Update Office administrative policies and procedures as needed. 
• Coordinate the maintenance of the Office’s website.
• Serve as the primary point of contact for Maryland Public Information Act (MPIA) inquiries and requests.
• Coordinate MPIA responses with Office personnel.
• Serve as the Office’s spokesperson regarding legislation and public information, including responding to media inquiries or guiding management in how to respond.
• Coordinate subpoena responses with Office leadership and the Office of Law.
• Serve as the Office’s County Stat Coordinator and primary point of contact. Ensure that County Stat data is collected and kept up to date.
• Input monthly and annual data into the SBP system.
• Coordinate with Office personnel to ensure that County Stat data is regularly collected and inputted into Office spreadsheets.
• Perform other tasks, duties, and special projects as assigned, which may not be specifically listed in the position description but are within the general occupational category and responsibility level typically associated with the employee’s class of work.
  

Minimum Qualifications

• Bachelor’s degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or field closely related to administrative area.
• One (1) year of secretarial and general clerical work experience or related functional area.

Any equivalent combination of relevant training, education and experience may also be considered. 

Preferred Qualifications

• Demonstrated knowledge of County/State legislative processes and ability to analyze operational and fiscal impacts of legislation. 
• Familiarity with procurement and contract management practices, including drafting scopes of work and monitoring compliance. 
• Experience with public information requests (MPIA/FOIA) and managing sensitive or confidential data. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn specialized systems (e.g., County Stat, MDCRIS). 
• Strong writing and editing skills with the ability to draft reports, impact statements, policy analyses, and constituent communications. 
• Experience in organizing and supporting boards, commissions, or committees, including scheduling, preparing agendas, and documenting meetings. 

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Job Location: Wayne K. Curry Administration Building, Suite 1100, Largo, MD, 20774

Conditions of Employment:  Upon selection, the candidate must:

• Meet all training and performance standards and demonstrate proficiency as required by the agency. 
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:  Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
 
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS:  If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice.  Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace