Administrative Assistant 2

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a motivated and detail-oriented Administrative Assistant 2 to join our team in Chehalis, WA. In this vital role, you will serve as the administrative backbone of a busy Area Engineer Office, providing essential support to approximately 20 staff members who help deliver transportation projects that keep Washington moving safely and efficiently. Your organizational skills, attention to detail, and commitment to customer service will help ensure daily operations run smoothly and effectively.

As a key member of the team, you will perform a variety of administrative and fiscal functions, including timekeeping, purchasing office supplies and materials, processing invoices and payments using P-Cards and vouchers, and maintaining records through multiple software systems. This position offers an excellent opportunity to contribute to meaningful transportation work while collaborating with a dedicated team in a fast-paced and rewarding environment.

What to Expect

Among the varied range of responsibilities held within this role, the Administrative Assistant 2 will:

• Utilize WSDOT mainframe programs for payment including, but not limited to, TRAINS, and PCMS to process P card invoices 
• Create payment and journal vouchers in TRAINS to make payments. 
• Learn and utilize new software which replaces legacy systems. 
• Maintain records and inventories. 
• Proofread letters and memos making corrections for sentence structure, spelling, grammar, and punctuation that will be shared outside of WSDOT. 
• Answer telephones, receive, screen and refer visitors. 
• Assist hiring managers with recruitments.
• Prepare agendas, minutes and correspondence for meetings. 
• Order office supplies, construction supplies/tools, Personal Protective Equipment (PPE), as needed. 
• Assist with onboarding new employee hires. 
• Coordinate vehicle assignments.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Interpersonal and Communication Skills: Ability to communicate clearly and professionally in writing and verbally across a wide range of audiences, including internal stakeholders, contractors, and the public. 
• Technical Proficiency: Intermediate skills in operating Windows-based computers and software, such as MS Office Suite; virtual meeting software, such as MS Teams; and Cloud computing. Intermediate skills to create, draft, proofread, and edit professional documents accurately. 
• Problem-solving and independent judgment: Experience in prioritizing workload, managing multiple tasks, adapting to schedule changes or emergencies, and independently resolving issues using sound judgment.
• Administrative and Operational Knowledge: Experience performing complex office, clerical, bookkeeping, accounting and/or administrative tasks with minimal supervision, including preparing correspondence, organizing files, managing schedules, and maintaining confidentiality. Ability to prioritize and organize conflicting demands and meet deadlines under pressure. 
• Growth Mindset: Actively demonstrates a commitment to learning and growth. 
• Service-Oriented: Takes action to meet the needs of others.

The following qualifications are also required: 

It is preferred that qualified candidates also demonstrate:

• Fiscal & Administrative Knowledge: Knowledge in timekeeping, travel coordination, accounting, and purchasing to support daily business operations. 
• System Proficiency: Knowledge and proficiency in payroll and accounting systems such as PCMS, TRAINS, and DOTtime to process and track transactions. 

Important Notes 

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• In addition to the salary range listed, a general wage increase of 2% will be applied for all state employees on July 1, 2026.
• To review the full Position Description, please follow the directions in the “Contact Us” section of this posting.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code. 
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov

Why WSDOT 

• Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.  
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs, and much more. Go to State Benefits for more information. 

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. 

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment. 

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at amanda.strebeck@wsdot.wa.gov Please be sure to reference Administrative Assistant 2 #40842 in the subject line.