Administrative Assistant 3 DOH8772

Administrative Assistant 3

Center for Whole Person Care 

Permanent · Full-time · Home-based

The Opportunity

The Washington State Department of Health is committed to protecting and improving the health of its residents. Within the Executive Office of Prevention, Safety & Health, the Center for Whole Person Care (CAWPC) drives equitable access to comprehensive health and social services statewide.
 

This position supports the Rural Nursing Education Program (RNEP) by providing high-level administrative, operational, and communications support to the Director, Manager, program staff, students, and partner institutions. You’ll help coordinate program activities, maintain essential documentation, manage schedules, support communication across multiple organizations, and ensure smooth operations that advance RNEP’s mission.

Key Responsibilities

• Manage calendars, schedule meetings, prepare agendas, take minutes, and distribute materials.
• Draft, edit, and format correspondence, newsletters, reports, and program materials.
• Maintain proactive communication with colleges, clinical sites, community partners, and students.
• Update and manage RNEP digital platforms, including the WA Portal, shared drives, and communication tools.
• Track program timelines, deliverables, and documentation to keep key tasks on schedule.
• Provide expert-level support for virtual meetings and educational sessions.
• Assist with fiscal activities, including procurement requests, reimbursements, invoices, travel coordination, and expenditure tracking.
• Support the establishment and monitoring of office procedures, standards, and deadlines.

Why You’ll Love This Role

You’ll join a mission-driven team dedicated to strengthening Washington’s rural nursing workforce. Your work will directly support educational pathways, expand community access to high-quality care, and ensure seamless coordination among partners committed to whole-person health.

Expectations and Responsibilities

This role requires strong attention to detail, excellent written and verbal communication skills, proactive problem-solving, and the ability to manage multiple priorities. Success in this position includes maintaining accurate records, anticipating needs, improving processes, and representing the RNEP Director’s goals and policies with professionalism.

The Ideal Candidate

The ideal candidate is an experienced administrative professional who thrives in a collaborative, fast-paced environment. They bring:

• Strong organization and multitasking skills.
• Clear and effective communication with diverse partners.
• Experience supporting programs, managing documentation, and coordinating logistics.
• Comfort with digital tools, shared platforms, and virtual meeting technologies.
• A commitment to equity, service excellence, and continuous improvement.

Location and Flexibility 

Enjoy the flexibility of our hybrid work environment, where you can balance working from a home-based duty station, fieldwork, and collaborating in the office. This includes meeting with rural community partners, students, and academic institutions.

REQUIRED QUALIFICATIONS

We value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While “Preferred Experience” is not required, these skills or experiences can help you stand out as a candidate.

OPTION 1: A minimum of three years of experience providing administrative and/or clerical support.

OPTION 2: Bachelor’s degree in communications, business, or a closely related field, and a minimum of one year of experience providing administrative and/or clerical support.

Additional Required Knowledge, Skills, Abilities, and Experience:

Preferred/Desired Knowledge, Skills, Abilities, and Experience:

We are the Washington State Department of Health (DOH)

We're nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We’re passionate people who are driven to make a difference in public health. To learn more about the DOH please visit doh.wa.gov and connect with us on LinkedIn, Facebook, and our blog, Public Health Connections.

Benefits and Lifestyle

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.

Conditions of Employment:

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

I am prepared, with or without accommodations, to do the following:

APPLICATION DIRECTIONS:

To apply, click "Apply" and complete the application. Attach your resume and cover letter. 

In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.

Do attach the following:

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year

Do not include or attach the following – these documents or details will not be reviewed:

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.  

DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity. 

Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at employment@doh.wa.gov and reference the assigned “DOHXXXX” recruitment number.

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues. 

This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days. 

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration. 

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.