Administrative Assistant 3 – Multiple

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is currently seeking multiple Administrative Assistant 3 to provide professional, high-level administrative support to the SR 520 Bridge Replacement and HOV Program, one of the agency’s most visible, complex, and politically significant mega-programs. These roles support program leadership within the Urban Mobility, Access, and Megaprograms (UMAM) division and help ensure the successful delivery of multi-billion-dollar capital projects throughout the Seattle corridor. The Administrative Assistant 3 will coordinate key program functions, including timekeeping, purchasing, and inventory and equipment tracking, for a biennial budget exceeding $600 million. These positions also play a critical role in maintaining compliance with agency and state requirements, supporting project milestones, and ensuring smooth day-to-day operations. With a focus on accuracy, organization, and excellent service, these roles help uphold the operational integrity and stakeholder satisfaction of these major statewide programs.

What to Expect

Among the varied range of responsibilities held within this role, the Administrative Assistant 3 will:

• Coordinate calendars, schedule meetings and events, manage delegated inboxes, and support communication with internal and external stakeholders.
• Prepare and support management meetings by organizing agendas, assembling documents, and coordinating logistics and resources.
• Monitor and communicate policy and administrative procedure updates, assist with drafting revisions, and maintain version control of documents.
• Provide backup administrative support across the Program, including timekeeping, purchasing, procurement, IT coordination, and other operational needs.
• Process purchases, track invoices, reconcile P-Card transactions, and coordinate with vendors and financial services to ensure accurate and timely payments.
• Perform payroll and timekeeping duties by establishing deadlines, reviewing timesheets, verifying coding and balances, and submitting labor corrections.
• Track and manage inventory and equipment, including phones, IT assets, and minor capital items, ensuring accurate records and compliance with WSDOT procedures.
• Coordinate onboarding and offboarding processes, support recruitment activities in NeoGov, maintain organizational charts, and manage program email groups.

Qualifications

To be considered for this opportunity, the following are required:

• Administrative Operations Proficiency: Demonstrated ability to perform core administrative functions such as managing correspondence, maintaining records, and supporting financial processes.
• Effective Communication: Ability to communicate clearly and professionally in both written and verbal formats to support internal and external stakeholders.
• Problem Solving & Execution: Ability to understand work assignments, identify solutions, develop actionable plans, and deliver high-quality results with attention to detail.
• Policy & Procedure Interpretation: Ability to read, interpret, and apply policies, procedures, and guidelines to administrative work activities.
• Customer & Interpersonal Service: Demonstrated ability to provide excellent customer service and work effectively with diverse groups of people.

• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

• Microsoft & Software Proficiency: Demonstrated skill in using Microsoft Office products (Outlook, Excel, Word, Visio, and PowerPoint) and platforms such as SharePoint.
• Technical Systems Aptitude: Ability to learn and navigate specialized administrative systems such as TRAINS, LMS, DOTtime, and other agency applications.
• Government & Administrative Knowledge: Familiarity with state government structure, administrative procedures, office functions, and personnel policies.
• Independent Work Capability: Ability to work independently with minimal supervision while maintaining accuracy and efficiency.
• Organization & Prioritization Skills: Demonstrated ability to organize workloads, set priorities, and manage competing deadlines effectively.
• Time Management & Multitasking: Ability to manage time efficiently and handle multiple tasks simultaneously in a fast-paced environment.

Important Notes 

• This recruitment may also be used to fill additional positions per business needs.
• This position offers flexible/hybrid remote work options.
• The salary listed includes the legislative approved 5% salary premium for positions in King County. 
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code. 
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov. 

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.  
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information. 

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. 

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment. 

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
 
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Contact Us
For inquiries about this posting, you may contact the assigned Recruiter at yasmin.munoz@wsdot.wa.gov. Please be sure to reference 25DOT-NWR-80477m in the subject line.