Administrative Assistant 5 (AA5) - Seattle/Region 4

• Serve as the Regional Administrator’s (RA) principal assistant with delegated authority to accomplish their administrative responsibilities and assignments.
• Prepare correspondence for the RA and exercise signature authority on administrative matters. 
• Compile and analyze data, review staff work for completeness, and make or direct changes when necessary.
• Coordinate and manage the RA's calendar using agency-approved software. 
• Address public groups on departmental functions and policies, and answer questions about the region's operation. 
• Investigate operating methods and procedures in various functional areas and develop improved methods. 
• Participate in assessing process improvement initiatives, monitoring contracts to ensure performance and compliance. 
• Serve on committees related to administrative matters within the agency, complete projects and duties as required. 
• Work cooperatively with other support and administrative staff when needed due to unusual workloads, absences, or other circumstances. 
• Participate in monthly management meetings and other meetings, record minutes, transcribe notes, track and monitor tasks and decisions, and post and distribute. 
• Coordinate the policy review process for timeliness, assign policy reviews, take the lead in the decision review/revision process, and initiate stakeholder reviews. 
• Approve filling of FTE allotments and documentation of approval by ensuring completion of appropriate documentation, including employee and position actions. 
• Approve travel advances and requests for region staff and client travel, ensuring compliance with laws and policies.
• Approve funds to purchase equipment and service orders.

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

• A Bachelor’s degree in Business Administration, public administration, or a closely allied field AND three (3) years of administrative or supervisory experience.

• Ability to interact with co-workers and the community appropriately and professionally to maintain good teamwork and customer relationships.
• Proficiency in MS Outlook, MS Word, MS Excel, MS Publisher, MS PowerPoint, and Adobe Acrobat, including database applications such as MS Access and FamLink.
• Ability to interpret in-depth travel guidelines, including DCYF Accounting policies, SAAM policies, and OFM regulations.
• Ability to work independently to establish priorities and organize work to enable completion of assigned tasks through exercising good judgment, problem-solving ability, and multitasking to complete assignments.
• Ability to make reasonable judgments in a complex and changing organizational environment.
• Ability to maintain confidentiality of client and personnel information.
• Ability to troubleshoot and resolve computer hardware, software, and other electronic equipment issues.
• Ability to analyze sensitive issues objectively and realistically, and provide advice and consultation on these issues. 
• Ability to create presentations, complex charts and graphs, and electronic forms.
• Ability to write and prepare clear and effective reports and other documents.
• Ability to create and maintain tracking and monitoring systems.
• Must be able to effectively communicate with management, peers, clients, and the public, as required to carry out the assigned duties of the position.

• Cover Letter
• Updated Resume 
• Copy of College Transcripts (if applicable)

This recruitment may be used to fill multiple vacancies.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE).  For more information: https://wfse.org/

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility visit: Public Employee Benefits Board (PEBB).

If you need an accommodation throughout the application/interview process, contact DCYF Recruiter.  If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.          

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22, or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission).  If claiming preference based on Predischarge Certification, the individual will be required to provide their official discharge documentation, such as a DD Form 214, NGB Form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the Social Security number before attaching any documents. For additional information on Veterans’ Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.