Administrative Assistant

Administrative Assistant II

The Administrative Assistant II provides essential program and operational support to the Division of Environmental Health Science and Practice (DEHSP). This role supports daily administrative functions, coordination activities, and program operations to ensure efficient execution of division priorities. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced federal environment.

Compensation & Benefits:

Estimated Starting Salary Range for Administrative Assistant II:  $80,000 - $85,000

Pay commensurate with experience.

Full -ime benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.  Benefits are subject to change with or without notice.

Administrative Assistant II Responsibilities Include: 

Program and Operational Support

• Coordinate daily administrative operations, including managing calendars, organizing shared resources, and supporting workflow coordination across the team 

• Serve as a central point of contact for incoming requests, ensuring tasks are routed and tracked appropriately 

• Monitor ongoing administrative processes and identify opportunities to improve efficiency and organization 

• Support leadership and program staff by providing timely access to information, documentation, and operational data

Meeting and Event Coordination

• Schedule and coordinate meetings, conference calls, and virtual events 

• Prepare meeting materials including: agendas, presentations, and briefing documents 

• Provide logistical support for meetings, including room reservations, setup, and technical coordination 

• Document key discussions and distribute meeting summaries and action items

Records and Documentation Management

• Maintain files and records in accordance with federal, HHS, CDC, and division policies 

• Develop and maintain standard operating procedures (SOPs) and administrative documentation under leadership direction 

• Ensure documents and records are organized, accurate, and easily accessible within shared systems

Travel and Expense Coordination

• Coordinate domestic and international travel using CDC and HHS systems 

• Prepare and track travel authorizations, vouchers, and supporting documentation 

• Monitor travel requests, approvals, and required training to ensure compliance with federal guidelines 

• Track and report expenses for reimbursement and program reporting purposes

Communications and Office Support

• Manage correspondence and distribute communications to appropriate personnel 

• Support office operations including: monitoring equipment, managing supplies, and coordinating maintenance needs 

• Assist with conference coordination, including preparation and tracking of required documentation 

• Serve as a liaison for internal communications and operational updates

Administrative Assistant II Experience, Education, Skills, Abilities requested: 

• Bachelor’s degree or equivalent experience 

• 3–5 years of administrative or program support experience, preferably in a federal or public health environment 

• Experience supporting multiple stakeholders and managing competing priorities 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 

• Strong organizational, communication, and problem-solving skills

• Experience supporting CDC or other federal agencies 

• Familiarity with federal travel systems and administrative processes 

• Experience with records management and document control systems

• Ability to work independently and resolve problems without constant supervision

• Excellent written and verbal communication skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Must pass the pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com.

Cherokee Federal is a military-friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Administrative Assistant II (Federal Programs) 

• Program Support Specialist 

• Federal Administrative Support Specialist 

• Program Operations Coordinator 

• Administrative Program Coordinator 

• Government Program Assistant 

• Office Operations Specialist (Federal) 

• Administrative Services Specialist

Keywords:

• Program Coordination 

• Administrative Support 

• Workflow Management 

• Task Tracking 

• Records Management 

• Knowledge Management Systems 

• Document Control 

• SOP Development

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 

Many of our job openings require access to government buildings or military installations. 

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