Administrative Assistant, Project

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

The ALTO project is a major infrastructure initiative in Canadian history, aimed at developing over 1,000 km of new passenger rail service between major urban centers, including Toronto, Ottawa, Montreal and Quebec City.

• Support the ALTO project management and project team.
• Coordinate the organization of meetings, events, and travel/logistics bookings (flights, accommodations, transportation, etc.).
• Manage internal and external communications, ensuring compliance with project requirements and corporate expectations.
• Oversee the onboarding and integration of new team members (logistics, access cards, onboarding presentations).
• Update the list of engineering permit holders and collaborate with the project team lead to meet client requirements.
• Supervise office supply and health & safety equipment (PPE) orders, as well as other administrative aspects of the project.

Education: Professional diploma in office automation or other diploma relevant to the role.

Years of experience: 5 to 10 years of experience in a similar role.

Technical skills:

• Advanced command of Microsoft Word (including advanced functions)
• Excellent command of PowerPoint
• Good knowledge of Excel
• Good knowledge of Visio
• Strong verbal and written communication skills in both French and English.*

*Reasons for requiring bilingualism: You will have the opportunity to work with a varied clientele, including both French- and English-speaking companies. Bilingualism is therefore fundamental to building strong relationships with our customers, understanding their specific needs, communicating effectively in their preferred language and facilitating strategic meetings.

Personal qualities :

• Demonstrates discretion and maintains confidentiality
• Strong organizational skills and ability to meet deadlines
• Commitment to high-quality work; ability to work well under pressure
• Team spirit, positive attitude, and initiative

SYSTRA Canada is committed to having a diverse and inclusive workforce.

« SYSTRA Canada has an equal access employment program and encourages women, Indigenous peoples, visible minorities, and people with disabilities to apply. »

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.