Administrative Coordinator (HYBRID REMOTE)

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs. Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

Discover why Cooper University Health Care is the employer of choice in South Jersey.

The Administrative Coordinator supports the day-to-day operations of the Research Integrity Office and provides cross-functional coordination for the Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), and Research Conflict of Interest (COI) program.

This role ensures efficient committee administration, accurate records, timely communication, and compliance-focused coordination to advance ethical, compliant, and high-quality research across the institution.

Professional telephone and email etiquette and customer satisfaction in support of the mission of CUH.  Demonstrates Cooper Core Values and Service Standards.

Utilizes Aidet in all interactions.

Support shared inboxes.

Triage inquiries and route issues and assignments appropriately. Provide timely status updates to investigators and committee members. Uphold service standards for turnaround times.
Maintain shared folders, calendars, tracking logs, and meeting workflows.

Maintain operational SOPs and process documentation. Maintain official records, decision letters, rosters, training/compliance documentation, and version-controlled templates/forms. Manages confidential and sensitive information responsibly.

Support the committee Chair and Administrator at meetings, which may include conference room scheduling, ordering refreshments, printing materials, preparing agendas, distributing materials to members, monitoring attendance and quorum, drafting minutes and decision letters. 

Coordinate annual program cycles (e.g., continuing reviews, triennial renewals, annual disclosures, policy updates).

Schedule facility inspections. Send reminders to committee members and investigators. 

Generate routine and ad hoc reports (volume, turnaround times, metrics, compliance trends) for leadership and departments upon request.

Attends all Team Huddles and Meetings.

All other duties as assigned.

2 years preferred experience in an administrative healthcare setting. 

Associates Degree Required 

Communication – Ability to communicate professionally with patients, visitors and coworkers

Proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel)

Experience with electronic research administration platforms (e.g. Cayuse)