Administrative Secretary - FYJP

Make a Difference in the Court System! Be a Part of the Change

The Washington State Administrative Office of the Courts (AOC) is looking for someone who wants more than just a job — someone who wants to make a difference.

As an Administrative Secretary in the Family and Youth Justice Programs, you’ll play a vital role in supporting efforts that improve outcomes for children, families, and court communities across the state. From scheduling meetings and coordinating trainings, to supporting online events in Microsoft Teams, managing documents in SharePoint, tracking contracts and budgets, and keeping communication flowing smoothly, your work will keep the team organized and effective.

If you're organized, motivated, and passionate about justice, we invite you to bring your talents to a team that’s driving real change.

This role is perfect for someone who thrives in a fast-paced, varied, and collaborative work environment where no two days look the same. You’ll support dedicated professionals, contribute to a positive team culture, and help build systems that make a lasting impact.

Our Mission: Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration, and teamwork. It is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

Job #:            2025-64

Status:           Regular, Full-Time

Location:       Olympia, Washington

Salary:           Range 48: $51,840 - $67,992 per year (DOQ).  

Opens:          September 11, 2025

Closes:          September 21, 2025. AOC reserves the right to close the recruitment at any time but no sooner than seven days after posting.

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to an interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.

This position requires you to be in the office at least two (2) days per week.

As a key member of the Family and Youth Justice Programs team, you will provide essential support that keeps work moving forward in a fast-paced environment. Your contributions will help build a collaborative, efficient, and supportive workplace - all in service of improving outcomes for children, families, and communities.

Some of the ways you’ll make an impact include:

• Preparing and finalizing correspondence, reports, spreadsheets, and presentations; ensuring clarity, accuracy, and alignment with AOC standards.
• Coordinating logistics for virtual and in-person trainings and meetings; drafting meeting agendas, producing meeting materials, notifying attendees, capturing meeting minutes, and supporting follow-up communication. 
• Providing technical support for virtual meetings in Microsoft Teams, including assisting participants with connectivity, managing waiting and breakout rooms, supporting presenters, monitoring engagement, and troubleshooting issues to ensure seamless collaboration.
• Helping the team stay organized by developing and maintaining filing and indexing systems in SharePoint and Teams; creating consistent structures, naming conventions, and workflows that make collaboration efficient and effective.
• Supporting staff and partners with travel arrangements and reimbursement requests, ensuring accuracy and compliance with AOC policies and procedures.
• Assisting with tracking and monitoring contracts and budgets, including creating and maintaining spreadsheets to manage deadlines, deliverables, and expenditures.
• Ordering, receiving, and distributing office supplies and materials so staff have what they need to succeed.
• Supporting the team in maintaining and updating web content and other communication tools to keep information accurate and accessible.
• Pitching in with a wide variety of other administrative tasks as needed — showing flexibility and a team-first mindset in a dynamic work environment.

AND
 

• Four (4) years of administrative experience in a professional work environment.
• Advanced skills using office suite software tools.

Relevant work experience may substitute for education. A combination of education & experience demonstrating a working knowledge of the duties & responsibilities of Administrative Secretary may be considered in meeting the qualifications.

• Proficiency in Microsoft 365 tools, especially Teams, Outlook, SharePoint, Word, OneNote, and Excel — with the ability to support collaboration and keep projects organized.
• Comfort learning and using new applications and technology as needed.
• Strong organizational skills with a keen attention to detail and accuracy.
• Excellent communication skills — both written and verbal — with the ability to interact effectively and respectfully with colleagues, court partners, and the public.
• Ability to work in a fast-paced environment where priorities can shift, while staying flexible, focused, and responsive.
• A collaborative spirit that contributes to a positive, team-oriented work environment.
• Professionalism and discretion in handling sensitive or confidential information.
• Initiative and problem-solving skills — able to anticipate needs, identify issues, and suggest solutions.
• Strong time management skills with the ability to balance multiple priorities and meet deadlines.
• Commitment to the mission of the courts and to advancing justice for children, youth, and families.

If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that women, people of color, and people with disabilities are less likely to apply to jobs unless they meet every single qualification. At the Administrative Office of the Courts, we are dedicated to building a diverse and authentic workplace centered in belonging. If you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the needed candidate for this or other roles.

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.

• This position is overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov. 

The Washington State Administrative Office of the Courts does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.