Assets Supervisor (Administrative Supervisor 2)
New Jersey CourtsDescription
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If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $72,030.32 to $125,060.49 for Schedule A, and $72,030.32 to $118,807.46 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 29, 2015, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 29, 2015, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary is seeking a highly motivated individual to work independently on an asset team under the immediate direction of the Chief in the Financial Services Office, Purchase and Property Unit.REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties
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- Oversee and manage day-to-day fixed asset operations, ensuring all activities are performed in accordance with Judiciary Fixed Asset Policies and Procedures.
- Supervise staff responsible for asset entry, tracking, analysis, and reconciliation within the Judiciary’s asset management system (AssetCloud), ensuring accuracy and completeness of data.
- Direct and coordinate statewide physical inventory activities, including scheduling, staff assignments, and travel requirements across Judiciary locations.
- Provide leadership, guidance, and oversight to staff performing asset management functions, including troubleshooting complex issues and resolving escalated matters.
- Review and validate inventory discrepancies, ensuring appropriate research, resolution, and reporting by staff.
- Ensure effective communication and coordination between internal customers, business units, vendors, and other departments regarding asset-related matters.
- Lead and monitor statewide asset compliance initiatives and audits, ensuring adherence to policies, procedures, and regulatory requirements.
- Establish and enforce internal controls to maintain accurate records and documentation related to purchased property and asset management.
- Monitor staff performance and productivity, ensuring work is completed efficiently and in compliance with standards.
- Develop and implement process improvements and best practices to enhance asset management operations and reporting.
- Ensure proper training and development of staff, including onboarding, coaching, and ongoing support.
- Coordinate with leadership and stakeholders on strategic asset management initiatives and reporting requirements.
- Strong leadership and supervisory skills, with the ability to manage, coach, and develop staff.
- Advanced analytical skills with the ability to review and interpret inventory data and ensure proper resolution.
- Extensive knowledge of asset management systems and processes.
- Strong understanding of internal controls, compliance requirements, and audit practices.
- Excellent organizational, time management and problem-solving skills.
- Effective written and verbal communication skills.
- Ability to oversee statewide operations and staff assignments.
- Proficiency in performance management and accountability.
- Ability to implement process improvements.
- Ability to evaluate and implement technology-driven solutions to streamline asset management operations.
- Experience with AssetCloud (Wasp) or similar systems preferred.
- Demonstrated experience supervising staff, including direct reports, with responsibility for assigning work, monitoring performance, and conducting evaluations.
- While performing inventory and asset scanning activities, may be required to bend, stoop, or reach under desks and furniture, and lift or carry items to access or scan assets as needed.
Regular and predictable physical presence at the worksite is an essential function of this position. Qualifications
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Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one year of which shall have included experience in development, coordination, analysis, implementation, administration or research.
Experience in asset management, inventory control, finance, or operational environments strongly preferred.
Experience supervising staff with direct reports, including assigning work, evaluating performance, and ensuring accountability would be helpful.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree. A master’s degree from an accredited college or university may be substituted for one year of general experience as indicated above –OR– a law degree from an approved American Bar Association law school may be substituted for two years of general experience as indicated above.Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.(See https://naces.org/members/)
Supplemental Information
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Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position. Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)