Beautification, Arts & Sciences Project Administrator

The City is seeking a collaborative and experienced professional to lead the planning, development, and implementation of complex public art and beautification projects that enhance the community's character and quality of life. This position manages projects from concept through installation, coordinates with artists, consultants, and stakeholders, and serves as a key liaison to advisory commissions, City Council, and the public. The ideal candidate combines strong project management, community engagement, and communication skills with a commitment to delivering high-quality public spaces and advancing the City's strategic goals.

By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on the community we serve.

POSITION RESPONSIBILITIES

• Provides excellent customer service to both internal and external customers.
• Develops beautification, arts and sciences programs or projects of various scales.
• Coordinates assignments including scheduling, resource coordination, task management, and client communication.
• Organizes and conducts informal and formal community outreach efforts.
• Collaborates with and provides technical assistance to internal and external agencies.
• Develops and delivers progress reports, proposals, requirement documentation, and presentations.
• Contributes to the review of various development applications including plats, permits, site plans, and building plans.
• Hands on data collection, data analysis, concept generation, technical development, documentation, and implementation.
• Manages day-to-day contracted operational aspects of the completion of the assignment.
• Develops success strategies; manages scope; selects and engages consultants; tracks project milestones and deliverables, quality control, budget management, record keeping, problem identification and resolution; and keeps supervisor appraised of project status.
• Actively identifies and conducts outreach to stakeholders and provides stakeholder opinions; builds, develops, and grows relationships that contribute to the success of assignments, the program, the division, and the City.
• Organizes and conducts informal and formal communicate outreach efforts.
• Arranges, attends, presents and/or conducts community meetings. 
• Manages marketing for the beautification, arts and sciences program.
• Collaborates on compliance needs, regulatory functions, and engagement of stakeholders.
  Maintains records and prepares reports and correspondence.
• Assemble and analyze information, presentations, and reports for City Council, management, and staff.
• Reviews proposals and provides knowledgeable expert opinion.
• Develops agendas, prepares applications, provides technical reports, attends meetings, and communicates between Commissions and management.
• Other duties as assigned.

To review the full job description for this position, please click the following: LINK

MINIMUM QUALIFICATIONS

• Bachelor's Degree in public art, architecture, heritage preservation, landscape architecture, planning, urban design, art history, project management or a related field
• Three (3) years of experience in program coordination, planning, and/or project management
• Valid driver’s license
• Any combination of relevant education and relevant experience may be substituted on a year-for-year basis.  Minimum requirements such as driver's license may not be substituted and are required at time of hire.

DESIRED EXPERIENCE AND TRAINING

• Public Art Project Management

• Must possess, or obtain upon employment, a valid Arizona driver’s license
• Regular attendance is an essential function of this job to ensure continuity.

CURRENT COMPENSATION AND BENEFITS: 

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.  

 Our total compensation package includes best-in-class benefits and an annual salary of (insert full salary range), based on the candidate's qualifications and experience. Plus:  

• Arizona State Retirement System with 100% Match  
• Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%   
• 457 Deferred Compensation Options  
• Up to 4% Annual Pay for Performance Increase  
• Group Insurance including Health, Dental and Vision coverage  
• Flexible & Health Savings Accounts  
• 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty  
• Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance  
• First-Time Homebuyer Assistance  
• Qualified Public Student Loan Forgiveness Employer  
• Tuition Assistance  
• Employee Clinic, Telehealth, Wellness Program & Incentives  
• Tobacco Cessation Program  
• Employer Assistance Program  
• Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards 
• Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers 

Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!