Court Business Office - Administrative Assistant
Administrative Office of the CourtsPosition Profile
Are you a detail-oriented, highly organized professional who thrives in a fast-paced environment? Do you enjoy supporting teams, managing multiple priorities, and being the go-to person who keeps everything on track? If so, this opportunity might be the perfect fit for you.
The Court Business Office is a critical part of Washington’s judicial system, providing business and systems analysis, case management support, and data services to courts across the state. As the Administrative Assistant, you’ll play a key role in supporting the Court Business Office Manager, other managers, and business teams. Your work will be varied, fast-moving, and impactful, ranging from coordinating meetings and managing communications to preparing documents and tracking deadlines.
We’re looking for someone who is confident using modern productivity tools like Microsoft Word, Excel, Outlook, PowerPoint, Teams, and Adobe Acrobat. You should be someone who can take directions, respond quickly to changing priorities, and collaborate effectively with staff and stakeholders. A strong sense of organization, attention to detail, and the ability to follow through on tasks are essential.
This is more than just an administrative role it’s an opportunity to contribute to the smooth operation of Washington’s courts and make a meaningful difference in how justice is delivered across the state. If you’re ready to bring your skills, energy, and professionalism to a mission-driven team, we encourage you to apply.
Washington Courts Employment Opportunity
Administrative Office of the Courts
Administrative Assistant
Court Business Office
Our Mission: Advance the efficient and effective operation of the Washington Judicial System.
The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.
Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.
POSITION DETAILS
Job #: 2025-93
Status: Regular, Full-Time
Location: Olympia, Washington
Salary: Range 54: $ 60,132 - $ 78,912 per year (DOQ).
Opens: November 25, 2025
Closes: December 7, 2025. AOC reserves the right to close the recruitment at any time but no sooner than seven (7) calendar days after posting.
WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION
AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.
This position requires you to be in the office at least three (3) days per week.
Duties and Responsibilities
Some of the duties you will perform are:
- Prepares and edits correspondence, reports, spreadsheets, and presentations using office software; ensures clarity, quality, and compliance with agency standards.
- Coordinates daily administrative operations for the office or section, maintaining calendars, scheduling meetings, and distributing information.
- Plans and manage logistics for conferences and meetings, including facilities, accommodations, meals, speakers, and financial transactions.
- Prepares agendas, notifies participants, attends meetings, and drafts minutes; may evaluate events as directed.
- Conduct studies and compiles reports to support decision-making and operational improvements.
- Maintains confidentiality of sensitive materials and information; serves as a point of contact for visitors and the public.
- Supports recruitment activities by coordinating interviews, onboarding logistics, equipment orders, and HR communications.
- Keeps supervisor informed of key issues and deadlines, tracks assignments and progress reports.
- Performs other duties as assigned.
Qualifications and Credentials
- Bachelor's degree in business administration, public administration, or closely related field
AND
- Ability to demonstrate three (3) years of progressively responsible administrative support experience in a similar professional work environment.
- Ability to demonstrate advanced word processing skills.
Demonstration of relevant work experience may substitute for education experience.
THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES
- Proficient in using Microsoft 365 products, including Teams, Outlook, Word, OneNote, PowerPoint, and others, with the appropriate expertise to the responsibilities of the role.
- Demonstrates strong written and verbal communication skills; proficient in composing reports, interpreting information, and maintaining professional correspondence.
- Builds effective working relationships across departments and agencies; collaborates and updates leadership on key assignments.
- Proficient in office procedures, grammar, and clerical practices; consistently meets deadlines and maintains high productivity standards.
- Quickly learns and applies new software tools; adapts to evolving technology and workflow requirements.
- Excels at multitasking and prioritizing in complex environments; maintains focus and efficiency under pressure.
- Applies critical thinking to identify, analyze, and resolve problems; anticipates challenges and adjusts plans proactively.
- Maintains accountability and attention to detail; ensures work meets quality standards and meets customer expectations.
Supplemental Information
- The workweek may fluctuate depending on workload or agency needs.
- Overnight travel may be required based on business needs.
- This position may be overtime eligible.
The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.
Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9. The selected candidate must be able to provide proof of identify and eligibility to work in the United States consistent with the requirements for that form.
AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.
SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.