Fiscal Administrator

As a proud partner in the American Job Center network, Frederick County Workforce Services (FCWS) links businesses in need of qualified employees with individuals seeking employment opportunities. We provide comprehensive career management services for job seekers and utilize innovative strategies to help businesses identify and achieve recruitment, retention, and training goals. Our mission is to be the leader in workforce development for Frederick County and contribute to the economic prosperity of the community.

Exempt; full-time; 40 hours per week; Monday - Friday; 8:00 am - 4:30 pm; Partial teleworking schedule may be available in accordance with Division policies; full benefits; grant-funded 

This professional position will oversee the financial affairs for Frederick County Workforce Services, to include grants accounting, budget, procurement and contracts, MOUs, etc.   The position will analyze and provide accurate reports and projections to the Director, Grants Manager, and Program Managers.  Leading and completing the department’s monthly and quarterly state and federal reports and ensuring grants are managed in accordance with applicable Federal, State and local laws and regulations will also be performed.  Direction may be given to fiscal and administrative support staff; supervision is received from the Grants Manager.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy.  For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

• Work with the Grants Manager to plan, develop, implement, evaluate, and direct department’s financial activities and reporting 
• Establish, maintain, and provide financial projections and analysis of grant spending
• Monitor account line balances for FCWS’ Federal, State and County resources. 
• Review and approve all fiscal transactions prior to Grants Manager’s approval to Accounting/Procurement 
• Provide fiscal technical support to staff; act as a liaison with state and local departmental staff, program clients, colleges and training providers, representatives of governmental agencies, and the general public on FCWS fiscal issues
• Oversee grant expenditures and obligations; provide regular analysis and updates to program managers on available balances
• Develop, implement, and update policies and procedures for financial functions to ensure compliance with applicable standards
• Coordinate and facilitate multi-year planning to include development of short- and long-term range goals that align with allowable grant activities 
• Assist Grants Manager in budget development for County, State, and Federal funding streams
• Interpret and utilize financial data in making financial decisions
• Monitor all grant projects and provide necessary reporting documents to requesting agencies
• Oversee monitoring of any sub-recipients, contractors and/or vendors in accordance to grant requirements
• Serve as liaison for yearly State financial auditing; lead the department's response to audit /monitoring questions, desk reviews, on-site monitoring activities
• Oversee time allocation process for all staff; allocate staff time on electronic timesheets according to submission
• Oversee and participate in the development and administration of accounting practices ensuring maintenance of funds in accordance with current Federal and State regulations and guidelines
• Prepare and present reports; provide timely, accurate and complete reports on the operating condition of the Department; recommend operational areas for decreasing costs
• Serve as backup liaison with the Office of Procurement and Contracting to write RFP's, develop contracts, and manage contract renewals
• Assist in developing and using accounting policies and procedures
• Assist and train other personnel whose duties include or affect accounting, accounts payable, accounts receivable, reimbursements, etc.
• Prepare, review and interpret financial statements and statistical reports
• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The essential duties do not cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Bachelor's degree in Accounting, Public Administration, Management, or a related field
• Minimum 2 years of work experience in a responsible accounting or fiscal position that must include a background in financial writing and reporting
• Minimum 1 year of work experience with MS Excel to include a background creating and maintaining complex spreadsheets
• Intermediate skill in Microsoft 365
• NOTE: Additional years of closely related work experience may substitute for a portion of the education requirement

 KNOWLEDGE, SKILLS AND ABILITIES:

• Extensive knowledge of accounting principles, laws, regulations
• Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
• Ability to effectively develop and administer budgets, financial reporting, credit and collection and other aspects as described above
• Ability to effectively train and direct accounting, administrative and support staff
• Ability to effectively make independent decisions, prioritize work and complete assigned duties with minimal supervision
• Ability to respond quickly, calmly and effectively in emergency situations
• Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
• Ability to develop and maintain effective working relationships with County offices/agencies, and the general public
• Strong and effective spoken and written (English) communication skills, including public speaking, mediation, and conflict resolution skills

 PREFERENCE MAY BE GIVEN FOR:

• Grant writing and/or grant management experience

 PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position the employee is required to frequently sit.
• While working in this position, the employee is required to constantly work indoors

• Available for some varied work hours to accommodate meetings or other departmental commitments

 EXAMINATION PROCESS (may include):

1. An evaluation of training and experience
2. One or more interviews

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov