Lease Administrator

Position overview

Responsibilities

Lease data management & documentation

• Abstract, maintain, and update lease data for new leases, amendments, assignments, renewals, and terminations
• Ensure lease documentation is complete, accurate, and consistently maintained across internal databases and systems
• Uphold document integrity, version control, and data consistency within Nexys-One and other internal systems
• Support high-volume data entry and administrative tasks related to lease administration

Financial review & reconciliations

• Review and process hydro reconciliations in accordance with lease terms and supporting documentation
• Review, validate, and approve realty tax invoices, ensuring accuracy and compliance with lease provisions
• Assist with accounts receivable and unapplied payment resolution initiatives in coordination with Finance
• Support financial audits by providing accurate records, summaries, and ad hoc reporting as required

Landlord & stakeholder communication

• Communicate directly with landlords regarding lease-related matters, inquiries, and routine issues
• Act as a point of contact for landlord concerns, escalating issues to the Manager of Real Estate as appropriate
• Track and manage landlord escalations, distributing items to relevant internal departments and following up to ensure timely resolution
• Maintain professional and effective communication with landlords and external partners

Lease renewals & administration

• Track critical lease dates, including expiries and notice periods, and ensure timely preparation of renewal documentation
• Draft lease renewal notices using approved templates and conduct preliminary market analysis to support renewal discussions
• Negotiate renewal terms within approved parameters and prepare and execute all required lease documentation

Reporting & portfolio support

• Own lease administration reporting, including Expiry Reports, Construction Start Date Reports, Pipeline Reports, and CNDR
• Maintain monthly tracking reports in Nexys-One and ensure timely distribution to relevant internal stakeholders
• Monitor the Lease Administration mailbox and ensure inquiries are addressed or routed appropriately

Property administration & issue coordination

• Coordinate and follow up on landlord complaints related to property damage, access, maintenance and repairs, snow removal, and meter installations
• Collaborate with internal teams and external vendors to support timely resolution of property-related issues

Cross-functional support & agility

• Collaborate across departments to support ad hoc assignments and time-sensitive initiatives, responding effectively to shifting priorities
• Contribute to short-timeline projects by applying sound judgment, prioritization, and clear communication
• Provide flexible support on emerging issues, escalations, or special projects as required

About you

• College diploma or university degree in business, accounting, real estate law, real estate development, or a related field
• 3–4 years of experience negotiating, managing, and administering real estate contracts with a track record of accuracy and compliance
• Meticulous attention to detail when reviewing agreements, reports, and financial documentation
• Excellent time management and organizational skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills, with the ability to convey complex information clearly to diverse stakeholders
• Proficiency in Microsoft Office Suite, database management tools, and lease administration software; ability to quickly learn new systems
• Strong interpersonal skills with the ability to work independently and collaboratively within a team
• Customer-focused and solution-oriented, with sound judgment and demonstrated decision-making abilities
• Knowledge of the telecommunications industry is an asse

Why join Redwood?

• At Redwood, you'll help shape the future of digital connectivity in Canada, with the freedom to do it from anywhere.
• Work fully remote — we're a remote-first company, and we mean it. Enjoy the flexibility and autonomy to do your best work on your terms.
• Set up your space, your way — new team members receive a $1,500 home office stipend to build a workspace that works for them.
• Recharge when it counts — paid personal days so you can step away and come back at your best.
• Make a real impact — join a fast-growing telecom infrastructure leader working on projects that connect Canadians and move the industry forward.
• Be part of a great team — a high-performing, collaborative culture that values innovation, ownership, and people who take initiative.

Equal opportunity & accessibility