Lease Administrator
Western DentalOverview
The Lease Administrator supports the management of a large real estate portfolio by analyzing and interpreting lease agreements, maintaining lease administration systems, and ensuring accurate tracking of key lease terms, payments, and compliance requirements. This role works closely with accounting, landlords, and internal stakeholders to verify rent and CAM charges, maintain documentation, and support lease-related processes across the portfolio.
Responsibilities
responsibilities, CAM definitions and caps, rent increases, audit rights, etc.
• Review rent statements and common area expenses, verifying for accuracy and
balancing statements.
• Scan, abstract and bookmark new leases in preparation for upload into lease
administration software.
• Accurately input and update major lease points and key lease dates in lease
administration software. Maintain lease administration database at all times for
accuracy and changing priorities.
• Create and maintain both electronic files and hard copy folders for leases and
other critical documents and file all necessary documents regularly and timely.
• Coordinate real estate document execution process, including document
execution and tracking through counter-execution and return.
• Maintain invoice files and work with Accounting Department extensively to
ensure timely payment.
• Accurately track payments for construction, construction management,
architectural services and legal invoices, and provide regular reports.
• Accurately maintain and track rent roll for portfolio exceeding 450 locations.
• Interact with landlords verbally and through correspondence on a regular basis
to discuss rent, charges, notices, payment methods, discrepancies and
reconciliations.
• Train, guide and support other Lease Administrator staff to enable accuracy,
efficiency and success of entire department.
• Request, maintain and upload Business Licenses, Certificates of Occupancy, and
other permits.
• Assist with other tasks as they arise, related to new offices, real estate
committees, facilities, etc.
Qualifications
Proficient with business computer programs, with solid skills and experience in:
• Microsoft Word
• Microsoft Excel
• Adobe Acrobat Professional
• Database software or leasing software
• Internet browsers and search engines
Excellent organizational skills
Strong detail orientation
Excellent written and verbal communication skills
Self-starting
Prioritization ability
Strong follow through