Legal Administrative Analyst I

PURPOSE OF POSITION

The Legal Administrative Analyst I will perform professional level administrative staff work and support in a fast-paced legal department. This position will also support fiscal related functions including tracking invoices, preparing annual budget, analyzing budget variances, and managing accounting projects within the division.

DISTINGUISHING CHARACTERISTICS

This is the entry level of the series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by the department.

SUPERVISION EXERCISED AND RECEIVED

• Receives supervision from assigned Departmental Management 
• No formal supervisory responsibilities

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

• Provide administrative support to the Office of the General Counsel and Risk Management Department, including arranging travel, processing expense reports, timesheets, calendar and schedule management, ordering supplies, distribution of mail, correspondence, faxing and photocopying, and the preparation of reports for department personnel.
• Support fiscal related functions such as tracking and paying invoices, preparing annual budget, analyzing budget variances, and managing accounting projects within the division.
• Prepare and present monthly budget reports to internal department and collaborate with team in monitoring and forecasting expenditures.
• Coordinate legal and ad hoc projects; initiate, manage and complete special projects. 
• Maintain positive relations for the Office of the General Counsel with outside counsel and professionals, SCRRA staff and the general public. 
• Manage, update and organize all electronic and hard copy files, filing systems, legal and SCRRA books, and internal processes pertaining to legal matters and claims. 
• Update and maintain all department databases. 
• Provide administrative support to the department 
• Screen incoming correspondence and refer materials requiring immediate attention to the appropriate personnel. 
• Draft and prepare legal documents and reports, manage all paperwork and workflow in and out of the General Counsel's office. 
• Perform legal and/or factual research and analyze data; prepare reports of analysis and summary of findings. 
• Manage records and the records retention schedule for the Office of the General Counsel. 
• Assist in the preparation of Board and Committee Meeting briefing materials, including items for Closed Session. 
• The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.  

Education and Experience

• Bachelor’s Degree in Business Administration, Finance, or a related field.
•  A minimum of two years’ experience performing similar job duties or any combination of education and experience that provides equivalent knowledge, skills, and abilities may be considered.
• A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills, and abilities, may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.

Preferred Qualifications

• Advanced proficiency with Microsoft Excel and experience using financial tracking tools. 
• Experience in budget preparation, monitoring, and forecasting; comfortable managing large databases and financial information.
• Excellent attention to detail and proven ability to develop and maintain budget reports, reconcile expenditures, and identify variances. 

Knowledge, Skills, and Abilities

Knowledge of:

• Basic finance and accounting
• Mathematical analytics and trend analysis

Skilled In:

• Use of Microsoft Office including Excel, Word, PowerPoint, and database applications, and Oracle
• Effective organization and analytics
• Strong verbal and written communications

Ability to:

• Apply technology solutions to business issues in a timely manner
• Sustain and nurture positive vendor and internal relations
• Synthesize diverse, complex information into coherent reports
• Interpret contract language and foresee and identify and resolve issues when they arise
• Work independently while supporting a team environment
• Multi-task, prioritize, work with tight deadlines, and be organized

PHYSICAL REQUIREMENTS

• Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations
• Operate tools to perform the duties of the position; such as computers, office equipment, and work-related machinery
• Transport equipment or boxes up to 25 lbs
• Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations

Working Conditions

Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.)

Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.