NetSuite Systems Administrator

Description

WHO ARE WE? We are passionate, innovative, lifelong learners, and creative thinkers working to develop culturally authentic language learning products for K-12 schools and universities.       

WHAT IS THE ROLE ABOUT? Vista Higher Learning is seeking a hands-on NetSuite Systems Administrator to serve as the company’s internal go-to expert as we transition from Microsoft Great Plains to NetSuite. This individual contributor role reports to the VP of Finance and will play a high-visibility role in implementation, integrations, Finance reporting, and long-term platform operations.

 The ideal candidate has supported a full-lifecycle NetSuite implementation—from planning, configuration, legacy data migration, and reporting readiness through go-live, stabilization, and ongoing operations—and can partner effectively with Finance, Technology, external consultants, and business stakeholders. This role is central to a company-wide systems transformation that includes integrations with core platforms such as Salesforce and Magento / Adobe Commerce.

IN THIS ROLE YOU WILL:       

• Serve as Vista Higher Learning’s primary internal NetSuite Systems Administrator and subject matter expert.
• Support the 9-12 month NetSuite implementation, including requirements validation, configuration, data migration, testing, integrations, reporting, go-live readiness, and stabilization.
• Partner with Finance, Technology, and external consultants to ensure a successful transition from Microsoft Great Plains to NetSuite and effective knowledge transfer to internal teams.
• Help design, test, and maintain integrations between NetSuite and enterprise systems, including Salesforce CRM and Magento / Adobe Commerce, ensuring reliable data flow, accuracy, and operational continuity.
• Configure and administer NetSuite capabilities, including Financials, Order-to-Cash, Procure-to-Pay, Inventory, Advanced Revenue Recognition, MCP, SuiteAnalytics, dashboards, saved searches, workflows, roles, permissions, and user access.
• Develop and maintain SuiteAnalytics Workbook reports, saved searches, dashboards, and recurring Finance reporting, including month-end close reporting where appropriate.
• Translate business requirements into scalable NetSuite configurations, workflows, reports, governance practices, and process improvements.
• Provide post-go-live support, troubleshooting, user guidance, documentation, release testing, and continuous improvement recommendations.

YOU MUST HAVE (MINIMUM REQUIRED SKILLS & EXPERIENCE):      

• Bachelor’s degree in business/finance/accounting, computer-science or related field required.
• 5+ years hands-on experience administering NetSuite in a business environment.
• Experience successfully supporting or leading one to two full-lifecycle NetSuite implementations, ideally from initial environment setup through data mapping, go-live, and ongoing operations.
• Strong understanding of ERP concepts, financial systems, and core Finance processes, including general ledger, accounts payable, accounts receivable, order management, procurement, revenue recognition, and financial reporting.
• Experience with NetSuite configuration, roles and permissions, MCP, workflows, saved searches, dashboards, reports, and user administration.
• Experience with complex ERP integrations, ideally including Salesforce-to-NetSuite and Magento / Adobe Commerce-to-NetSuite data pipelines, financial data migration, system testing, and cross-functional implementation activities.
• Ability to partner effectively with Finance stakeholders to translate reporting and process needs into practical NetSuite solutions.
• Strong analytical, troubleshooting, documentation, communication, and problem-solving skills.
• Ability to operate as a hands-on individual contributor while serving as the internal go-to resource for NetSuite knowledge and support.

IDEAL IF YOU HAVE (PREFERRED SKILLS & EXPERIENCE):

• NetSuite Systems Administrator Certification or related NetSuite credentials.
• Experience transitioning from Microsoft Great Plains or another legacy financial system to NetSuite.
• Experience with SuiteAnalytics, SuiteFlow, SuiteBuilder, SuiteScript, Celigo or third-party integration tools.
• Experience supporting Finance teams in a publishing, education technology, SaaS, subscription, or multi-product business environment.
• Experience developing ERP governance, documentation, training materials, and support processes for long-term operations.

LOCATION: Hybrid – Boston 

Candidate must reside within the United States, within a reasonable/commutable distance to our Boston, MA office location and be willing to work a hybrid remote/in-office schedule (Tues/Thurs in office minimum). Relocation is not available for this position.

SALARY RANGE: $115k - $135k annual salary

This position is salaried and is eligible for an annual incentive based on employee and organizational performance. 

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AI Use in the Application Process: We support candidates balanced and thoughtful use of AI tools to support their job search. However, all application materials (including resumes, cover letters, portfolios, work-samples etc.) and interview responses must reflect the candidate authentic and actual experience, skills, and judgment. Real‑time use of AI during interviews is not permitted unless explicitly stated and authorized, in writing, by VHL’s HR department. Candidates may be asked to confirm that submitted work reflects their own abilities and to explain their responses in real time. Candidates requiring assistive technologies (including certain AI tools) as accommodations may request approval. Approved accommodations will not negatively impact evaluation. All hiring decisions are made by humans. Please see our complete “Candidate Use of Artificial Intelligence (AI) Tools – Policy Statement” here: https://vistahigherlearning.com/careers

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We are passionate, innovative, lifelong learners, and creative thinkers working to develop culturally authentic language learning products for K-12 schools and universities. Our benefits package includes life/health/dental/vision insurance, 401(k), educational assistance, commuter pass subsidies, generous employee referral bonuses, PTO and paid holidays.

Vista Higher Learning is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sexual orientation, gender identity, national origin, physical or mental disability, and/or protected veteran status or other characteristics protected by applicable law.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: [email protected]

Links to OFCCP EEO POSTER & SUPPLEMENT: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Link to the Vista Higher Learning Privacy Policy, including the California Consumer Privacy Notice: https://vistahigherlearning.com/privacy-policy

AI Use in the Application Process: We support candidates balanced and thoughtful use of AI tools to support their job search. However, all application materials (including resumes, cover letters, portfolios, work-samples etc.) and interview responses must reflect the candidate authentic and actual experience, skills, and judgment. Real‑time use of AI during interviews is not permitted unless explicitly stated and authorized, in writing, by VHL’s HR department. Candidates may be asked to confirm that submitted work reflects their own abilities and to explain their responses in real time. Candidates requiring assistive technologies (including certain AI tools) as accommodations may request approval. Approved accommodations will not negatively impact evaluation. All hiring decisions are made by humans. Please see our complete “Candidate Use of Artificial Intelligence (AI) Tools – Policy Statement” here: https://vistahigherlearning.com/careers