Part-time Office Administrator

Job Description

Our client, a long-standing membership organization in Nova Scotia, is seeking a reliable and detail-oriented Part-Time Office Administrator to manage ongoing administrative and bookkeeping functions. This remote position offers 10 - 15 hours per week and will support day-to-day financial administration, membership-related processes, scheduling coordination, and general office operations.

Key Responsibilities for the Job:

• Manage accounts payable and accounts receivable processes
• Complete bookkeeping entries and maintain accurate financial records
• Process electronic fund transfers (EFTs) and other financial transactions
• Perform QuickBooks data entry and account maintenance
• Support membership administration processes for a large membership base (approximately 1,800)
• Coordinate scheduling of operational staff and monthly schedules
• Assist with planning and coordinating periodic board/director meetings
• Provide general administrative support as required

• Minimum 5 years' experience in a related versatile bookkeeping and office administration role
• Effective communication skills, both written and spoken with the ability to communicate professionally with members, officers, and directors on a regular basis
• Proficiency with QuickBooks is ideal, and familiarity with Sage, MS Office Suite, and other platforms is strongly preferred
• Strong attention to detail and accuracy with financial records
• Ability to work independently in a remote environment
• Strong organizational and time-management skills

If interested in this opportunity, please apply online by clicking the Apply Now button.

To learn more about similar opportunities, the local job market, or to discuss your career interests, please contact Josephine Dalrymple, Recruitment Consultant at josephine@administrativestaffing.ca.

Administrative Staffing is a specialist recruitment company focusing exclusively on the placement of administrative professionals. We offer candidates a wide range of job opportunities, current knowledge of the employment market, and a commitment to ensuring best “fit” with every placement. To view more job opportunities or for more information on Administrative Staffing please visit us at www.administrativestaffing.ca.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.