Payroll Administrator

Soleo Health is seeking a Payroll Administrator to support our Specialty Infusion Pharmacy business needs. Join us in Simplifying Complex Care!

Soleo Health Perks:  

• Competitive Wages  
• 401(k) with a Match 
• Referral Bonus    
• Paid Time Off 
• Great Company Culture  
• Annual Merit Based Increases s   
• Paid Parental Leave Options 
• Affordable Medical, Dental, & Vision Insurance Plans 
• Company Paid Disability & Basic Life Insurance 
• HSA & FSA (including dependent care) Options 
• Education Assistance Program   

The Position:

The Payroll Administrator supports the accurate, timely, and compliant processing of multi-state payroll operations. This role plays a critical part in payroll execution, payroll tax compliance, system maintenance, and audit support while delivering a high level of service to employees and internal stakeholders.

This role requires hands-on payroll experience, strong attention to detail, and working knowledge of payroll tax filings and HRIS systems, including Paylocity. The Payroll Administrator partners closely with the Payroll Manager, HR, and Finance to ensure payroll data integrity, compliance, and continuous process improvement. Responsibilities Include:

• Support the preparation, processing, and review of biweekly, multi-state payroll
• Enter, review, and validate payroll data including new hires, terminations, pay changes, deductions, and adjustments
• Review and ensure accuracy of time and labor data prior to payroll processing
• Assist with off-cycle payrolls, bonuses, and special payroll runs as needed
• Respond to employee payroll inquiries with accuracy, professionalism, and discretion
• Assist with payroll tax filings, including quarterly and annual returns
• Support preparation and reconciliation of Form 941, state withholding filings, and related tax reports
• Assist with payroll tax reconciliations and coordinate with payroll vendors and taxing agencies
• Support resolution of payroll tax notices and inquiries
• Maintain compliance with federal, state, and local payroll laws and regulations
• Maintain payroll and employee data within the HRIS system (Paylocity)
• Support payroll system updates, enhancements, testing, and upgrades
• Assist with troubleshooting payroll and HRIS system issues
• Ensure data accuracy and consistency across payroll, timekeeping, benefits, and HRIS modules
• Help maintain system documentation, workflows, and process guides
• Assist with payroll audits, including internal, external, and tax audits
• Support periodic audits of payroll taxes, deductions, overtime, and paid time off balances
• Prepare payroll reports and reconciliations for HR, Finance, and Accounting
• Assist with year-end processes, including W-2 preparation and reconciliation
• Identify opportunities to improve payroll processes, accuracy, and efficiency
• Collaborate with HR and Finance to ensure proper flow of employee and payroll data
• Support documentation of payroll procedures and internal controls

Schedule:

• Standard business hours Monday-Friday 8:30am-5pm, 40 hours per week

• Associate’s degree in accounting, Finance, Business, or related field preferred (or equivalent experience)
• 2–5 years of hands-on payroll experience in a multi-state environment
• Experience with payroll tax filings, including Form 941
• Experience supporting payroll audits and tax reconciliations
• Prior experience with Paylocity is strongly preferred
• Working knowledge of federal, state, and local payroll regulations
• Experience with HRIS and payroll systems, including time and attendance
• Strong attention to detail and commitment to accuracy
• Proficiency in Microsoft Excel and payroll reporting
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational and time management skills
• Effective written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Collaborative mindset with strong customer service orientation

About Us: Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference! 

Soleo’s Core Values:

• Improve patients’ lives every day 
• Be passionate in everything you do 
• Encourage unlimited ideas and creative thinking 
• Make decisions as if you own the company 
• Do the right thing 
• Have fun! 

Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive. Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture.   

Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non-merit factor. 

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