Payroll Administrator

BBCH Support Services, LLC is Growing! We are seeking a talented Payroll Administrator to join our dynamic team.  The Payroll Administrator supports day-to-day payroll operations by ensuring accurate, timely, and compliant processing of weekly and biweekly payroll. This role reviews electronic timesheets for compliance with Department of Labor laws, company policy, and union requirements; processes payroll in Miter with job costing and PTO administration; and reconciles payroll data across timekeeping, HR, and ERP systems. The position researches and resolves pay and tax discrepancies, prepares certified payroll and regulatory reports, and collaborates closely with HR on employee data and changes. Success in this role requires strong attention to detail, payroll compliance knowledge, organization, and effective communication in a fast-paced, multi-company, multi-state environment. This position can be remote. Responsibilities: The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. Review weekly and biweekly timesheets in electronic timekeeping system for compliance with Department of Labor laws and company policy, including: Overtime rules Minimum hours worked/PTO needed Holiday eligibility Double-time for Union Extract timekeeping files, upload to Miter, and ensure they reconcile. Process payroll in Miter for job costing and review: Recalculate exempt pay for straight time overtime (STOT) Double check PTO balances Process PTO cash outs and bonuses Update multi-rate employee rates Calculate and process grossed-up taxable per diem and lodging Review pay rates between Miter and Dayforce to ensure accuracy. Process employee benefit catch-ups and/or refunds. Process payroll and create pay advices. Obtain missing timesheet signatures for employees and approvers. Process job cost reclassifications for timesheet corrections. Monitor and reconcile employee PTO/Sick balances and liability. Update ERP PTO balances and tier increases Create, print, and review weekly certified payroll reports. Research pay discrepancies. Reconcile and research tax withholding discrepancies. Facilitate state payroll tax setup. Work closely with HR and review their new employee data entry and employee changes. Report monthly heritage and statistical payroll data. Draft and update payroll procedures regularly. Maintain and organize data on network drive. Complete other duties as assigned. Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Essential Qualifications: H.S. Diploma or GED. Minimum of three years of corporate payroll processing experience (including above listed duties). Knowledge of DOL laws and payroll tax compliance required. 10-key by touch Intermediate Excel skills (e.g., vlookup, pivot tables, IF functions) Prioritize and organize, work well under stress, meet deadlines Switch tasks frequently and as needed, while waiting on data to complete next steps Work flexible hours, as required to meet deadlines Adapt to constant change Willing to learn new things and embrace new responsibilities Communicate effectively in-person and via telephone/email Great attention to detail Positive attitude and solutions-oriented Accountable for words, actions, and results Fluency in English and Spanish, both oral and written, is required     Preferred Qualifications Multi-company, multi-state, construction, government contracting, and union experience preferred Miter experience preferred Necessary Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must always maintain a constant state of mental alertness. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Work is mostly performed from a sedentary posture. The employee is regularly required to hear, talk, sit, and use hands and fingers to operate a keyboard and phone. The employee may be occasionally required to reach with hands and arms and lift, handle, or move objects weighing up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some modest local and distant travel via automobile or airplane may be required to support departmental or organizational functions or objectives.   Work Environment Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.  The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily in a modern office setting. Occasional travel may be required.   Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.   Salary: $58,000.00 - $70,000.00 annually DOE   About Bristol Bay Construction Holdings LLC BBCH Support Services, LLC is a subsidiary of Bristol Bay Construction Holdings LLC (BBCH), a holding company of Bristol Bay Native Corporation (BBNC), an Alaska Native Corporation. The BBCH family of companies includes 8(a), small, and large businesses operating under the Aerostar, CCI, CSI, Herman, and SES brands. The vision of BBCH is to be the best value companies and employers of choice, recognized for our dedication to our unity of purpose, values, employees, clients, and shareholders. For three decades, our best-value companies have provided federal and commercial clients with superior quality and cost-effective, innovative, and sustainable solutions for construction, restoration services, civil works, fuels systems, environmental services, and facility support services / professional services. BBCH gives hiring, promotion, training, and retention preference to BBCH shareholders, shareholder descendants, and shareholder spouses who meet the minimum qualifications for the job. We offer a great benefits package complete with medical, dental, vision, HSA, FSA, employer paid life and disability, 401K matching, and paid time off (PTO). We are an equal-opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. We participate in the E-Verify Employment Verification Program. We are a drug-free workplace.