Project Administrator
Wood GroupRemarkable people, trusted by clients to design and advance the world
Wood is currently recruiting a strong Project Administrator on a staff basis to provide administrative project support to the day-to-day operations of the Shell One Gas team based in Lowestoft. This role offers hybrid working arrangements, with the expectation of 4 days in office and 1 remote.
#LI-Hybrid
Designing the future. Transforming the world
P&E offers a wide range of opportunities which will allow you to develop your skills across a portfolio of onshore projects in different sectors. Our current portfolio includes green hydrogen and fuel switching, as well as supporting local clients with energy transition. Additionally, we work on UK refineries, petrochemical facilities, fine chemicals and pharmaceutical facilities. We have a number of clients who we are working with to design their pilot plants to test exciting new technologies, with a view to partnering with them as they move to design and build full scale commercial facilities.
What we can offer
- Flexible working arrangements that balance client, team and individual needs offering hybrid working arrangements
- Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
- Commitment to continued professional development; development plans that are tailored to your individual needs and interests
- Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
Responsibilities
- Assists project team with day-to-day support of the project or site working closely with operations manager
- Organises and expedites flow of work through project or site and initiates follow up actions with operations manager support
- Maintains knowledge of project status, scheduling requirements, and project operations/procedures
- Sets up and maintains electronic site file directories
- Issues and coordinates access to shared project drives and websites
- Ensures the correct functioning of facilities, office and/or business support services
- Performs clerical, administrative and general office duties including transcription, typing, and recording
- Ensures reports and documents follow company and project standards
- Manages project specific forms and instructions
- Coordinates, schedules and prepares information for meetings and appointments
- Assists with onboarding/orientation of personnel
- Assists with internal and external project audits
- Assists with training & competence team when necessary
- Assists with time writing team when necessary
- Assists field operations with completion of daily time sheets
- Assists in travel, accommodations and car rentals when necessary
- Liaises with commercial & finance
- Liaises with internal HR team when requested
- Liaises with internal recruitment team and updating trackers
- Compilation & issue minutes of meetings
- Prepares emails, presentations for operation manager’s review
- Hosting and coordination of the Teams area and file updates
- Consideration of CAIRS, KPI and IPR administration
- Site visits to Bacton and W2W in support of operations manager IR discussions and note taking
- Assisting in supervisor calls for offshore and preparation of material and output sharing and follow-up
Qualifications
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Qualifications:
- High school education or equivalent is preferred
Knowledge, skills and experience:
- Strong project/admin experience in the Engineering and Construction industry desirable
- Proficiency with Microsoft Suite programs to include Teams, Word, Excel, PowerPoint and Outlook
- Oracle experience a plus
- Ability to correspond and interact with others in a courteous and professional manner
- Possess good organizational skills
- Self-motivated to learn
Personal attributes:
- Exceptional organisational skills
- Effective organization & planning skills
- Ability to handle multiple tasks and changing priorities in a fast-paced environment
- Understands and controls one’s emotions with empathy for others
- Use effective verbal and written communication skills
- Clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand other perspectives.
- Uses initiative and a proactive approach to problem solving
- Commitment to continuous improvement
- Demonstrates commitment to Wood Values, Visions & Behaviours