Project Administrator

Project Administrator Landscape Construction (Remote, Contract-to-Hire)

Location: Remote (U.S.-based)

Company: Hemington Landscape Services, Inc.

Type: Full-Time | Remote | Contract-to-Hire

Ready to Build Something Great from Anywhere?

Are you a master of organization with a knack for keeping construction projects running like a well-oiled machine? Do you love juggling spreadsheets, coordinating deliveries, and making sure every document is exactly where it should be? If so, we want YOU to join our team as a Project Administrator!

At Hemington Landscape Services, we don't just build landscapes we build environments that make life better with our culture of excellence and collaboration. We're looking for a detail-driven, critical thinking, tech-savvy, and proactive team player to support our project managers and field crews in delivering top-tier commercial landscape projects.

This is a remote, contract-to-hire position we're looking for someone who can hit the ground running and grow into a long-term role with our team.

What You'll Be Doing

Project Management Support

• Create and issue material purchase orders using Sage 100 Contractor
• Coordinate job site deliveries with vendors and crew supervisors
• Set up new projects internally like a pro
• Track insurance certificates like a hawk
• Help manage submittals from creation to approval
• Be the go-to support for our project management team

Project Administration

• Print, organize, and upload construction documents to PlanGrid
• Track and follow up on change orders
• Draft subcontract agreements and send them out via Adobe Sign
• Gather field info and report back to the PMs
• Help close out projects with warranty docs and budget tracking
• Keep our document control tight and tidy

What We're Looking For

• Experience in construction administration or project coordination (landscape or specialty contracting preferred)
• Familiarity with Sage 100, PlanGrid, Adobe Sign, and Microsoft Office
• Excellent communication and organizational skills.
• A proactive mindset and a love for solving problems
• A humble individual with a passion to serve others.
• Ability to thrive in a fast-paced, team-oriented environmenteven remotely

Why You'll Love Working Here

• Competitive pay and potential for full-time hire
• Flexible remote work environment
• Supportive team culture with room to grow
• Work on high-impact projects across Northern California
• Be part of a company that values service, quality, and character.