Remote Legal Admin Supporting Trademark Team

UnitedLex is seeking a highly organized and detail-oriented Legal Admin to join our internal Trademark Team, supporting a fortune 500 company headquartered in the eastern US!  The ideal candidate will be tech savvy, have a strong background in legal matter management, and possess excellent organizational and communication skills.  Prior Trademark or other IP experience is preferred.  

This is primarily a remote position, and work hours would be generally 8am to 5pm EST with weekends off. We welcome applicants from throughout the Eastern and Central United States. See "About Us" for more information about our corporate philosophy, perks, and benefits! 

Responsibilities:                                                                                 

TM Team Operations

• Manages Team Shared Documents, SharePoint, Folders, etc.
• Maintains up-to-date Trademark Team Operations Playbook
• Responsible for the team email inboxes.
• Responsible for distributing clearance requests for the team and opening Search Records in Anaqua
• Maintain agendas for team meetings and minutes/notes for follow up actions
• Support engagement of new and existing outside counsel – Engagement Letters, Budgets, Anaqua Codes, Supplier Set Up, etc.
• Support event planning for Outside Counsel Meetings at International Trademark Association Annual Meeting (1-2x per year)
• Other ad-hoc administrative support to TM Team

File-Keeping and Docketing Management: While the person will NOT be responsible for the day-to-day docketing, he/she will be responsible for the following in relation to docketing: 

• Oversee and manage day-to-day interactions with outside trademark docketing vendor, field questions, solve problems, liaise with IT personnel and Anaqua reps
• Updates Trademark Docketing Playbook/best practices, as needed
• Docketing special projects (data clean up, portfolio reviews, generating reports, etc.) 

Qualifications

• 2+ years of legal admin experience supporting an IP team
• Intrinsic desire to contribute to the success of the team
• Familiarity with DocuSign, SharePoint, Word, Excel, Adobe
• Advanced skills in Microsoft Word, including ability to draft correspondence and reformat documents
• Proficiency in Excel and PowerPoint
• Ability to work as part of a team as well as independently
• Proactive office management and organization skills
• Ability to take ownership and responsibility for tasks, such as following up with status updates and being able to ask questions
• Ability to complete tasks in a timely manner
• Ability to communicate clearly and concisely, both orally and in writing
• Strong attention to detail
• Previous trademark or IP specific administrative experience is a plus

About Us 

UnitedLex is a data and professional services company delivering outcomes that create value and competitive advantage for legal and the business. Our business is anchored by a passion for innovation brought to life by a global community of diverse individuals determined to deliver on the promise of data mastery, legal acumen, and human ingenuity. 

Please refer to our Privacy Policy at UnitedLex for information, https://unitedlex.com/privacy-policy/ 

Join Our Team! 

True to our founding goals, we overwhelmingly hire with a “Remote First” philosophy, maintaining the infrastructure to foster the success of remote employees no matter their location.  

UnitedLex believes in a healthy work-life balance and is committed to creating a flexible, results-based environment. In addition to our core benefits (medical, dental, and vision), we offer generous time off policies, 401(k) and Roth 401(k) options including company match, paid parental leave, company-paid short- and long-term disability, company-paid life insurance, as well as an EAP plan that covers employees and household members. Our suite of employee-friendly benefits is evolving annually to meet the needs of our flexible workforce.  

Salary Range 

The salary range for this role reflects the range of factors that inform case-by-case compensation decisions including education, experience, training, licensure, certification, and geography as well as the business and organizational needs specific to the role. Compensation ranges may be broad, reflecting flexibility within the budget and title to consider candidates of varied experience. A reasonable estimate of the current compensation range for this role is $25.00 to $29.00 per hour. 

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