Senior Administrative Support

Salary: £26,000–£30,000 (DOE)

Contract: Permanent

Hours: Full‑time, 37.5 per week, Monday to Friday, 8:30–17:00

Location: Hybrid/remote with regular travel to our Hastings HQ and London office to support leadership where required

Reports to: UK CEO

Make impact happen behind the scenes

We’re looking for a proactive Senior Administrative Support professional to partner with our UK CEO and senior leadership. You’ll keep priorities moving, meetings productive and information flowing - so leaders can focus on decisions that drive patient services and operational excellence. If you love staying two steps ahead, thrive in a fast‑paced environment and take pride in precision, this role is for you

What you’ll do

• Own complex diary management and schedule high‑profile meetings and events (virtual and in‑person)

• Coordinate UK and international travel, ensuring smooth itineraries and contingency planning

• Manage and triage confidential email correspondence on behalf of senior leaders

• Prepare agendas and compile presentation packs by collating inputs from multiple teams

• Take clear, action‑oriented minutes and track actions through to completion, holding stakeholders to account

• Arrange logistics for UK management meetings and other leadership events

• Support expenses reconciliation and executive administration as needed

• Provide responsive, ad‑hoc assistance to the wider UK management team when priorities shift

• Be comfortable travelling to meetings to support the CEO and senior team

What you’ll bring

• Extensive administrative experience supporting senior leaders, with proven executive/secretarial support skills

• Advanced Microsoft Office skills (Word, Excel, Outlook) and the ability to quickly learn new systems

• Confident, professional communication - written, verbal and with a polite phone manner

• Meticulous attention to detail, accuracy under pressure and strong planning/prioritisation

• Discretion, integrity and a friendly, helpful approach; able to work independently and as part of a team

• Customer‑focused mindset with resilience in a fast‑paced, changing environment

• Desirable: Office management experience; knowledge of NHS/healthcare

Working pattern & set‑up

This is a full‑time position (37.5 hours per week, Monday to Friday, 8:30–17:00) with hybrid/remote working. You’ll visit Hastings HQ and our London office as needed for meetings and leadership events. This role has no direct reports

Core benefits for you:

• 🕘 Flexible and hybrid working

• ⚖️ A company culture that promotes work life balance

• 🌱 Commitment from employers to continued learning and development

• 🧠 Access to Employee Assistance Programme

• 💸 Annual bonus

• 🌍 Enhanced holiday allowance + bank holidays

• 🕊️ Group life assurance

• 👵 Pension

• 🎉 Social events

• 🤒 Sick pay

• 🚲 Cycle to work scheme

• 🌳 Access to free and regular personal development & wellbeing events

Inclusion & adjustments

We’re an equal‑opportunity employer. We welcome applications from all backgrounds and will provide reasonable adjustments throughout the process—please let us know what you need.