Subcontracts Administrator

Summary:

We are seeking a detail-oriented and proactive Subcontracts Administrator to oversee the full lifecycle of subcontract management. This role is pivotal in ensuring that all subcontracted work aligns with prime contract requirements, particularly concerning flow-down clauses, compliance standards, and performance metrics. The ideal candidate will possess a strong understanding of federal acquisition regulations and demonstrate exceptional negotiation and organizational skills.

About the Company:

Come join our ‘Ohana!  

Honu Services located in Kailua, Hawaii was founded on a simple principle: With the right support you can build anything.  Our mission is to empower clients and optimize client potential through cost effective and exceptional operational support.  We provide small businesses within the government contracting industry with specialized operational support services found at major corporations.  Our talented and dedicated team has years of experience in taking small businesses to the next level.  We are certified in ISO 9001, 20000-1, and 27001 standards to ensure the quality and consistency of our services are best in class. 

Visit Honu Services for more information.

Job Description and Responsibilities:

We are seeking a detail-oriented and proactive Subcontracts Administrator to manage the full lifecycle of subcontract administration. This position plays a vital role in ensuring subcontracted efforts comply with prime contract requirements, especially with regard to flow-down clauses, regulatory compliance, and performance tracking. The successful candidate will possess a strong grasp of federal acquisition regulations and bring a strategic approach to negotiation, compliance monitoring, and cross-functional collaboration. The Subcontracts Administrator will work closely with internal stakeholders to align subcontracting practices with organizational goals, ensuring quality, accountability, and contractual integrity across all subcontracted efforts.

Responsibilities Include:

• Administer subcontracts from pre-award to closeout, including drafting, negotiation, execution, and modification of agreements.
• Ensure accurate implementation of flow-down clauses and obligations from prime contracts into subcontracts.
• Monitor subcontractor compliance with applicable laws, FAR/DFARS regulations, and company policies.
• Track subcontractor performance, deliverables, and schedules, initiating corrective actions as needed.
• Maintain detailed subcontract files and documentation to ensure audit readiness.
• Collaborate with legal, finance, procurement, and project management teams to support organizational objectives.

Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 2 years of experience in subcontracts administration, preferably within the federal contracting environment.
• Proficiency in interpreting and applying FAR/DFARS regulations.
• Strong negotiation and analytical skills.
• Excellent written and verbal communication abilities.

Certifications:

• Certified Federal Contracts Manager (CFCM) or equivalent is a plus.

Preferred Qualifications:

• Experience with subcontract types such as Cost-Plus, Fixed Price, and Time & Materials.
• Knowledge of compliance requirements related to labor laws, environmental regulations, and data security protocols.

Location/Work Schedule:

This is a remote work from home position.

While the role offers some flexibility, the Payroll Lead is expected to be available during normal business hours and maintain a dedicated, professional workspace. Occasionally, this position may require availability outside of standard hours, such as early mornings or evenings, to support critical payroll activities or company needs.

Salary Range: $65,000 to $80,000

Benefits:

• 100% employee paid Medical, Dental, and Vision insurance    
• 401(k) Retirement Plan with Company Match and Roth IRA option    
• Employer Paid Life Insurance and AD&D, Short-Term and Long-Term Disability    
• Flexible Spending Accounts
• Professional Development Opportunities
• Paid Time Off and Holidays
• Various Employee Perks and Discounts

Honu Services reserves the right to change or modify job duties and assignments at any time.  The above job description is not all encompassing.  Functions and qualifications may vary depending on business needs.

Honu Services is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.