Workday System Administrator
American Healthcare Staffing AssociationIt's fun to work in a company where people truly believe in what they're doing!
We're committed to bringing passion and customer focus to the business.
We are seeking a detail-oriented and technically proficient Workday Administrator to support and evolve our Workday ecosystem across Human Resources, Finance, and IT. This role will be instrumental in configuring, maintaining, and optimizing Workday and its integration with third-party vendors.
As a hands-on Workday Administrator, you will own configuration and administration across multiple Workday modules, including HCM, Recruiting, Benefits, and Adaptive Planning. You will support new implementations, integrations, data management, and system enhancements. Working cross-functionally with HR, IT, and Finance, you’ll be a vital force in connecting business needs with technical execution.
Principal Responsibilities:
Workday System Administration & Configuration
Administer and configure Workday modules including HCM, Recruiting, Benefits, Time Tracking, and Adaptive Planning.
Maintain configuration changes, business processes, and calculated fields in line with governance standards.
Ensure data accuracy and reliability across all HR, Finance, and IT functions through proactive audits and reconciliations.
Coordinate and execute testing for Workday releases, patches, and enhancements.
Maintain documentation, process maps, and configuration notes for internal reference.
Security & Compliance Management
Manage Workday security groups, domains, and role-based permissions in accordance with organizational policies and compliance frameworks.
Review and fulfill Workday security access requests, including creating, modifying, and revoking access as needed.
Maintain the Workday security matrix and conduct periodic audits to ensure least-privilege access and segregation of duties.
Collaborate with IT Security and Internal Audit teams to support compliance initiatives.
Oversee quarterly access reviews, certification of user roles, and remediation of findings.
Track and respond to security-related tickets, ensuring timely resolution and documentation of changes.
Integrations & Data Management
Build, test, and maintain integrations using Workday tools (EIBs, Core Connectors, Studio, or APIs).
Partner with IT to support identity management through Azure Active Directory, including SSO configuration and automation.
Troubleshoot integration failures and coordinate with vendors to ensure data flow integrity.
Support data migration, mass uploads, and interface monitoring activities.
Reporting & Analytics
Design and maintain custom reports, dashboards, and calculated fields to provide insight into workforce and financial metrics.
Develop and optimize audit reports for data accuracy, compliance, and operational tracking.
Collaborate with business leaders to deliver metrics aligned to strategic goals and KPIs.
Stakeholder Collaboration & Continuous Improvement
Partner cross-functionally with HR, IT, and Finance to identify and implement scalable Workday solutions.
Lead end-user testing, training, and change management efforts for new functionality.
Participate in system projects, ensuring deliverables meet quality and timeline expectations.
Proactively assess system performance and recommend process or configuration improvements.
Education
Bachelor’s degree in Computer Science, Data or Business Analytics, Management Information Systems or related field.
Certifications (Preferred but not required)
Workday HCM Certification
Workday Integration Certification
MS Azure Administrator Associate
Project Management Professional
Required Qualifications:
3–5 years of hands-on Workday administration experience, including configuration, testing, and release management.
Proficient in at least two Workday modules (e.g., HCM, Recruiting, Benefits, or Time Tracking).
Demonstrated experience managing Workday security groups, role-based permissions, and access request workflows.
Familiarity with security audits, compliance reviews, and data governance standards within HRIS environments.
Integration support experience with Workday and third-party vendors (EIBs, Core Connectors, or APIs).
Strong knowledge of Azure Active Directory for SSO, user provisioning, and identity management.
Exceptional attention to detail, accuracy, and discretion when handling sensitive HR and financial data.
Proven ability to collaborate effectively with HR, Finance, and IT stakeholders.
Excellent communication and documentation skills, including the ability to translate technical content for non-technical audiences.
Preferred Qualifications:
Workday Security or Workday Pro certifications in HCM, Reporting, or Integrations.
Experience supporting compliance frameworks.
Familiarity with Workday Adaptive Planning or other financial planning modules.
Experience with third-party systems such as Bullhorn, Salary.com, Change Engine, or KarmaCheck.
Knowledge of Workday Studio or Extend for advanced integration work.
Workday and/or Project Management certifications (e.g., PMP).
Experience in high-growth, multi-entity, or matrixed organizations.
Key Performance Indicators
99%+ uptime for Workday integrations
SLA adherence for system tickets (e.g., 5 business days)
Timely delivery of quarterly updates
Accurate user provisioning/de-provisioning via Azure AD
Positive stakeholder feedback scores
Location:
This role is in-office for candidates located within a reasonable commuting distance to our Edmond, OK or Frisco, TX offices. Depending on the needs of the role and the candidate, hybrid schedules may be considered and will be discussed during the interview process. Candidates outside a reasonable distance from either office are eligible for a fully remote arrangement.
Compensation:
The expected base salary range for this position is $90,000 to $140,000 annually. The final compensation offered will be determined based on a number of factors, including but not limited to skills, qualifications, experience, and location.