Administrative Assistant for an Entertainment Industry in the US (Home Based Part Time)

• Manage the client's calendar using Apple Calendar, scheduling meetings with writers, directors, talent, and industry partners

• Coordinate scheduling arrangements via email with other assistants, producers, agents, managers, and studio contacts

• Handle non-urgent scheduling requests for the current week and beyond, allowing the client to focus on immediate priorities

• Manage meetings proactively, with approximately 70% of meetings scheduled around two weeks in advance

• Learn and follow the client's calendar preferences, scheduling habits, and daily routines

• Monitor the inbox for scheduling requests and respond promptly to ensure timely communication with external contacts

• Action direct scheduling requests from the client, such as reaching out to specific contacts to arrange meetings

• Prepare the client's calendar for the following day and flag any scheduling conflicts or outstanding items 

• Working schedule Option 1: Split Schedule (Preferred)  Morning block: 9:00 AM–11:00 AM Pacific Time (approximately 2 hours)

• Afternoon block: 4:00 PM or 5:00 PM–6:00 PM or 7:00 PM Pacific Time (approximately 2 hours)

• The morning block will focus on handling incoming scheduling requests, while the afternoon block will cover follow-ups, pending coordination, and preparing the client's calendar for the following day.

• The goal is to provide support at both the beginning and end of the client's workday.

• Option 2: Single Morning Block  Monday–Friday, 9:00 AM–1:00 PM Pacific Time (4 hours per day)

• A brief end-of-day check-in around 7:00 PM Pacific Time may be added to address any urgent requests.

• The client is also open to considering a later working schedule, depending on the candidate's availability and preferred arrangement.