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Contract Administration Officer - Band 4

United Lincolnshire Hospitals NHS Trust
3 days ago
Full-time
Remote
Β£14,196 - Β£15,578 GBP yearly
Administrative

Job summary

We have an exciting opportunity for a motivated and organised Contract Administration Officer to join our Procurement Team on a permanent basis.

The successful candidate will play a key role in providing comprehensive administrative support to the Contract Management Team, contributing to the effective management and monitoring of both clinical and non-clinical contracts. This role is essential in supporting the delivery of a high-quality, efficient and responsive contract management service, ensuring contracts are administered effectively and performance standards are maintained.

Main duties of the job

Reporting to a Senior Contract Manager, the Contract Administration Officer will provide essential administrative and coordination support to ensure the effective operation of the Contract Management Team.

Key responsibilities include maintaining the contract management system, preparing agendas, managing diaries, coordinating contract review meetings, taking minutes, following up actions and arranging meeting facilities. The postholder will also provide wider administrative support and manage a small portfolio of lower-value, lower-risk contracts.

We are seeking a highly organised, proactive and detail-oriented individual with substantial administrative or secretarial experience, including maintaining effective office systems. You will have excellent communication skills, experience of liaising with suppliers and stakeholders, and the ability to handle sensitive and confidential information professionally.

This is a part-time, permanent position based at Beech House, Lincoln, with potential for hybrid working. Occasional travel to United Lincolnshire Hospitals NHS Trust sites will be required.

This is a fantastic opportunity to join our Procurement Team, contribute to continuous improvement and support our ambition to deliver a best-in-class procurement service.

About us

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Job description

Job responsibilities

What should you do next?

Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. your NHS needs you!!!

Person Specification

Qualifications (Academic, Professional & Vocational)

Essential

  • Diploma in Procurement & Supply from the Chartered Institute of Purchasing & Supply (or evidence of active study towards this qualification), or relevant equivalent experience.

Desirable

  • Post Graduate education

Previous Experience

Essential

  • An understanding of Public Sector procurement and contract arrangements.
  • Demonstrable experience in dealing with the suppliers and dealing with sensitive and confidential information.
  • Experience of contract management and the associated tasks
  • Experience and managing a contracts register
  • Significant administrative/ secretarial experience including initiating and maintaining office systems.
  • Sound knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint.
  • Understanding of Confidentiality and Data Protection Act.
  • Experience of partnership working across a range of organisations

Desirable

  • Experience in a large and complex commercial organisation.
  • General experience in establishing and/or amending commercial contracts
  • Commercial awareness.
  • Dealing with suppliers at all levels
  • Experience at providing a high level of customer service.
  • Experience /Knowledge of NHS contracting. Or relevant public sector experience

Knowledge, Skills, Aptitudes

Essential

  • Ability to work under pressure in a busy working environment.
  • Good communication skills
  • Time Management and prioritisation skills.
  • Good MS Office skills
  • Team working

Desirable

  • Customer service skills.
  • Analytical skills.
  • Negotiation skills.

Specific Requirements

Essential

  • Ability to produce clear concise information.
  • Able to travel as required to other trust sites, other trusts, and suppliers.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust

Address

Beech House

Witham Park, Waterside South

Lincoln

LN5 7JH

United Kingdom


Employer's website

https://www.ulh.nhs.uk/ (Opens in a new tab)