Payroll & Administrative Analyst

Now Hiring! Payroll & Administrative Analyst

Location: Based in Wexford, PA | Full-Time | Competitive Salary & Benefits

Why Mr. Magic?

• People-centric culture: We are a locally owned business that cares deeply about our team, customers, and communities.
• Community impact: We actively support local organizations, schools, and charities across our service areas.
• Innovation: As the premier express car wash in the region, we continually invest in technology and process improvements that make work more efficient and satisfying.
• Values: Integrity, respect, accountability, and teamwork guide every decision we make. We demonstrate our care through a culture of people, service, growth, and recognition. Join us in shaping a company that genuinely cares about people and the communities we serve.

Reliable Payroll. Streamlined Processes. Stronger Teams.

At Mr. Magic Car Wash, our people are the engine behind every clean car and every satisfied smile. As a Payroll & Administrative Analyst, you will play a critical role on our Finance Team, supporting the employee experience through accurate payroll, smooth onboarding and offboarding, and reliable administrative processes across multiple states. You'll collaborate closely with our CFO, Controller, People & Culture/HR Department, Site/District Leaders, and other department heads to ensure every employee receives timely pay, accurate benefits information, and a seamless start-to-finish employment experience.

This role is ideal for someone who values accuracy, organization, and supporting others through seamless payroll and administrative processes in a dynamic, fast-moving environment.

What You'll Do:

• Payroll processing: Accurately calculate and disburse wages, overtime, commissions, and benefits, accommodating a biweekly payroll schedule.
• Benefits administration: Manage employee benefits programs, including health insurance, retirement plans, FMLA, etc.
• Compliance: Stay up to date and ensure adherence to federal and state labor laws and tax regulations.
• Record keeping: Maintain accurate and detailed payroll records and update employee information.
• Data analysis and reporting: Analyze payroll data, identify trends, and prepare reports for management on payroll issues and performance (headcount, turnover, etc.). 
• Auditing and reconciliation: Conduct internal audits and reconcile payroll, benefit, and tax accounts.
• Problem-solving: Research and resolve discrepancies, employee inquiries, and payroll-related issues.
• Cross-functional collaboration: Coordinate with People & Culture/HR, accounting, and finance departments to ensure proper alignment of payroll activities, including Personnel Action Forms and STAR awards.
• Process improvement: Evaluate and implement new processes or systems to enhance payroll operations efficiency.
• Collaborate with HR: Manage onboarding, payroll, benefits administration, FMLA/leaves of absence, and offboarding.

Who You Are:

• A detail-driven, analytical professional who takes pride in accuracy and consistency, especially when handling payroll, benefits, and sensitive employee data
• Highly organized and thorough, able to follow structured processes while managing multiple deadlines in a fast-paced environment
• Discreet, trustworthy, and professional, especially when working with confidential payroll, benefits, medical, and employment information
• A clear and confident communicator (written and verbal) who can explain payroll and benefits information in a way employees can easily understand
• A proactive problem solver who investigates discrepancies, resolves issues, and seeks to improve systems and processes
• Collaborative and team-focused, able to work closely with Finance, HR, and Accounting to ensure smooth payroll and administrative operations
• Comfortable with data, able to analyze trends, generate reports, and support decision-making with accurate information
• Tech-savvy and adaptable, eager to learn and leverage systems like Paycom to enhance efficiency and accuracy

What You'll Get:

• Competitive pay: $45,000–$60,000 depending on experience
• Great benefits: medical, dental, vision, 401(k) with match, PTO, some paid holidays
• Employee Car Wash Membership
• Employee Recognition Programs
• Opportunities for professional development and advancement
• A values-driven workplace that supports your growth
• The chance to grow with a fast-growing, people-first company

Education:

• High School Diploma, or equivalent (Bachelor's degree in Human Resources, Business Administration, Accounting, or related field is preferred)

Requirements:

• 3+ years of experience in payroll, benefits administration, or related finance/HR operations role
• Experience in processing multi-location or multi-state payroll is strongly preferred
• Familiarity with benefits administration, FMLA/leave processes, and employment-related compliance
• Strong understanding of federal and state labor laws, tax regulations, and wage & hour requirements
• Experience with HRIS/payroll systems (Paycom strongly preferred)
• High proficiency with computers and in Microsoft Excel and other Microsoft 365 apps
• Comfortable working with large data sets, identifying trends, reconciling discrepancies, and generating reports
• Strong analytical and problem-solving skills with a high level of accuracy and attention to detail
• Excellent communication skills, especially when explaining payroll and benefits information to employees
• Ability to handle sensitive and confidential information with discretion
• Professional certification, such as FPC, CPP, aPHR, PHR, SHRM-CP, is a plus
• Ability to travel periodically (not to exceed 25%) to attend meetings and/or support managers across our tri-state footprint