Payroll and Benefits Administrator

About the role

• The Payroll & Benefits Administrator ensures accurate and compliant payroll processing and benefits administration as the primary point of contact for employee payroll and benefits inquiries. Resolves issues professionally and in a timely manner, partnering closely with Accounting and HR to support employees and internal operations.

What you'll do

Payroll Administration

• Manage end-to-end weekly payroll cycles, including coordination with HR Generalists to ensure all payroll inputs are reviewed, approved, and accurately processed
• Ensure accurate calculations and withholding of payroll taxes, benefits deductions, garnishments, and other withholdings
• Enter appropriate deductions as needed
• Reconcile payroll reports to the general ledger and assist with month-end accruals and payroll clearing accounts
• Coordinate payroll tax filings, W-2s, and year-end reporting with payroll providers
• Maintain payroll records in compliance with record-retention requirements

Benefits Administration

• Administer employee benefit programs (medical, dental, vision, life, disability, retirement), including updating rates and coordination with brokers, carriers, and plan administrators
• Manage new hire enrollments, life-event changes, and terminations
• Coordinate open enrollment activities and communications
• Reconcile benefit invoices and ensure deductions align with payroll
• Track employee eligibility, leaves of absence, and benefit status changes

Compliance & Controls

• Ensure compliance with applicable labor, payroll tax, and benefits regulations
• Support internal and external audits related to payroll and benefits
• Perform monthly reviews of payroll and benefit deductions, including investigation and correction of variances
• Support ongoing monitoring and improvement of payroll & benefit internal controls

Systems & Process Support

• Develop and maintain subject-matter expertise in the company’s HRIS and payroll systems, supporting data integrity, system administration, and continuous process improvement
• Support system implementations, upgrades, and process improvements
• Prepare payroll and benefits reports for management as needed

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience)
• 3+ years of payroll and/or benefits administration experience
• Strong interpersonal skills with the ability to work effectively with individuals across diverse backgrounds and functions
• Working knowledge of payroll tax regulations, employee benefits administration, and payroll/HRIS systems
• Strong attention to detail, ability to meet deadlines, and proficiency in Excel for reconciliations, variance analysis, and reporting
• High level of discretion and professionalism in handling confidential information
• Experience operating in a controlled payroll environment with documented review and approval processes

Preferred Qualifications

• Experience with Rippling workforce management system
• Experience supporting hourly, multi-location, high-volume payroll environments
• CPP (Certified Payroll Professional) or FPC certification
• Experience supporting audits or GAAP-based financial reporting
• Knowledge of federal/state tax and benefits regulations