Program Specialist (Administrative Specialist 4)
New Jersey CourtsDescription
If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is $79,098.16 to $123,272.27 for Schedule A, and $79,098.16 to $117,108.66 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The Board of Bar Examiners, appointed by the Supreme Court of New Jersey, seeks a collaborative, detail-oriented professional with strong organizational and analytical skills to serve as a lead staff member supporting varied processes associated with handling multiple bar application types and licensing attorneys to practice law in New Jersey. The Administrative Specialist 4 role is integral in coordinating the statewide bar examination and grading process (biannually), enhancing the bar admissions system, and facilitating routine batch updates to the Central Attorney Management System (CAMS). Under the general direction of the Executive Manager (Court Executive 2B) of the Board of Bar Examiners and the Committee on Character, the selected candidate will collaborate with multiple stakeholders, including internal teams and external partners, often in a fast-paced environment.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Example of Duties
- Coordinate all phases of the biannual statewide bar examination, including venue contracts, exam administration, accommodations, post-exam reconciliation, and vendor payments.
- Serve as liaison among the National Conference of Bar Examiners, Board of Bar Examiners, graders, and third-party grading platform vendor to ensure timely and accurate production, processing, and release of examination results.
- Serve as the primary technical support liaison for the integrated bar admissions system (public website, online application, case management, and grading platforms), coordinating enhancements, requirements documentation, testing, implementation, and ongoing system operations to ensure efficient workflows.
- Provide procedural and technical assistance to bar application case file managers and other bar admissions staff.
- Conduct routine data extraction, validation, and uploads of bar admission data relative to maintenance updates through CAMS.
- Assist with the administration of the Board of Bar Examiners such as coordination of appointments, roster maintenance, new membership orientation, provisioning systems access, and ongoing support/interaction.
- Participate in project planning and coordination of efforts to realize overall organizational goals including the day-to-day operational activities and strategic initiatives of the Board of Bar Examiners and the Committee on Character.
- Compile and analyze statistical data related to bar admissions.
Regular and predictable physical presence at the worksite is an essential function of this position.Qualifications
- Graduation from an accredited college or university with a bachelor's degree and five years of professional experience, two of which shall be in program development, program coordination, program analysis, program administration and/or administrative research.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
A master’s degree from an accredited college or university may be substituted for one year of experience.
A law degree from an approved American Bar Association law school may be substituted for two years of experience.
Note: A master’s degree or a law degree from an accredited college or university, may be used as a substitution, not both.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/) Supplemental Information
- Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)