Remote Admin Manager - Real Estate (Temporary Stand-In)

Position: Remote Admin Manager – Real Estate (Temporary Stand-In)
Location: Remote
Work Hours: 20 hours per week (flexible within 6:00 AM – 10:00 AM SAST)
Role Type: Part-Time / Temporary (3–4 months, with potential to become permanent)
Reports To: Business Owner / Agency Principal
Salary: R20,000 per month

Position Overview:
The Remote Admin Manager plays a critical role in supporting the day-to-day operations of a real estate agency. This temporary role combines high-level administration, executive assistance, marketing coordination, and contract management. The ideal candidate will have an understanding of the real estate industry, exceptional attention to detail, and the ability to manage multiple stakeholders including agents, photographers, and marketing initiatives. The role is remote, and candidates must be able to work independently.

Additional Notes:

• This is a temporary, part-time stand-in role for approximately 3–4 months, with the possibility to become permanent based on performance and fit.
• Early January start is preferred to allow for a handover and training before the current team member goes on leave.

Duties & Responsibilities:

• Executive Assistance:
  • Provide high-level support to the agency principal, including calendar management, internal email screening, meeting coordination, and task follow-up.
  • Prepare agendas, take minutes, and ensure completion of action items.
• Sales & Agent Documentation:
  • Draft agency agreements.
  • Maintain digital filing systems and ensure all required documents are complete and compliant.
  • Liaise via email with legal representatives as needed.
• Marketing Coordination:
  • Create and manage listing marketing packs, including brochures, signboards, social media templates, and property ads.
  • Liaise with agents to gather property details, features, and images for campaigns.
  • Coordinate booking of photographers, agents, and other professionals.
• Copywriting & Content:
  • Write clear and compelling listing copy and social media posts.
  • Edit and proofread all marketing content, ensuring accuracy and professionalism.
• Operational Support:
  • Ensure CRM and listing platforms are updated accurately.
  • Coordinate open home schedules and prepare status reports on marketing activity for property owners.
  • Manage deadlines and ensure timely execution of marketing and compliance tasks.

Qualifications & Experience:

• Minimum 3 years’ experience in the real estate industry (administration or executive assistant roles preferred).
• Strong knowledge of real estate processes and documentation.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM platforms (e.g., Agentbox, VaultRE, Rex, or similar).

Personal Attributes:

• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks simultaneously.
• A proactive, solutions-oriented mindset with a high degree of professionalism.

R20, 000 per month