Offsite Administrative Assistant

PGS Construction, LLC is seeking a motivated and organized Administrative Assistant to support daily office operations and ensure smooth communication across our construction teams, vendors, and clients. This role is essential to keeping our projects and internal workflows on track.

The ideal candidate is high-energy, detail-oriented, and able to communicate clearly while handling multiple administrative responsibilities in a fast-paced construction environment.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

About PGS Construction, LLC

PGS Construction, LLC is a construction services provider focused on delivering high-quality residential and commercial projects with honesty, efficiency, and craftsmanship.

Our work culture promotes teamwork, integrity, accountability, and professional growth.

Benefits & Perks

PGS Construction, LLC offers:

• Competitive pay

• Paid time off (PTO) and paid holidays

• Opportunities for career advancement

• Supportive team environment

Additional perks may include:

• Casual office dress code

• Free parking

• Training opportunities and skill-building workshops