Property Administrator

Fully remote role (South Africa-based)

Working hours: 10:00am – 6:00pm Sydney time
(1:00am – 9:00am South African time)

40 hours per week

Support the day-to-day operations of a growing buyer’s agency by handling admin, coordination, and communication tasks so the lead agent can stay focused on strategy, sourcing, and clients.

This is a detail-heavy, execution role. If systems, follow-ups, and keeping plates spinning is your thing, you will thrive here.

Administration & Operations

• Managing and organising invoicing
• General CRM administration and data upkeep
• Building & Pest (B&P) administration
• Conveyancer coordination and admin
• Sending exchanged contracts to brokers
• Managing emails and inbox triage
• Organising and sending client merch packs

Transaction & Deal Support

• Organising pre-settlement inspections
• Requesting and managing rental appraisals
• Liaising with property managers
• Coordinating communication with trades
• Supporting post-exchange and pre-settlement processes

Client & Stakeholder Communication

• Day-to-day client communications
• Liaising with agents when required
• Managing ongoing deal-related correspondence
• Acting as a professional point of contact across transactions

Scheduling & Logistics

• Calendar management
• Coordinating travel arrangements
• Keeping key dates, deadlines, and follow-ups on track

Market & Research Support

• Preparing Comparative Market Analyses (CMA)
• Assisting with admin tasks linked to deal evaluation and reporting

What This Role Is (And Isn’t)

• This is not a sales role
• This is not a sourcing or strategy role
• This is a systems, process, and execution role
• You are the glue that holds transactions together

Ideal Candidate Traits

• Highly organised and detail-oriented
• Comfortable juggling multiple deals at once
• Clear, professional communicator
• Proactive — doesn’t wait to be told twice
• Strong follow-through and accountability

• Previous experience in property administration, buyer’s agency support, conveyancing support, or real estate operations
• Strong understanding of Australian property transactions (exchange, settlement, B&P, conveyancing workflows)
• Experience working with CRMs and property-related systems
• Excellent written and verbal English
• High attention to detail and strong organisational skills
• Ability to work independently in a remote environment
• Reliable, high-speed internet connection
• Backup internet solution
• Backup power supply (load shedding readiness)
• Quiet, professional home office environment